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Home My WebLink About55A - ROAD MAINTENANCE CIPREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: APRIL 17, 2018 TITLE: ADOPT A RESOLUTION RECOGNIZING ROAD MAINTENANCE AND REHABILITATION ACCOUNT FUNDING IN FISCAL YEAR 2018-19 CAPITAL IMPROVEMENT PROGRAM (STRATEGIC PLAN NO. 6, 1G) RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 151 Reading ❑ Ordinance on 2"d Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Adopt a Resolution (Exhibit 1) which affirms eligible SB -1 Projects and which is required to submit such projects list to the California Transportation Commission (CTC) for budgeting Fiscal Year 2018-19 Capital Improvement Program (CIP) and for City eligibility to receive Road Maintenance and Rehabilitation Account (RMRA) Funding. DISCUSSION Senate Bill 1 (SB -1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017), was passed by the Legislature and signed into law by the Governor in April 2017, to address basic road maintenance, rehabilitation, and critical safety needs on both the state highway system and the local streets and roads system. The guidelines for this new Road Maintenance and Rehabilitation Account (RMRA) funding, which was adopted by the California Transportation Commission (CTC) in August 2017, specify that before eligible local agencies can receive their apportionment of the RMRA funds in a given fiscal year, they are required to adopt a list of proposed projects (Exhibit 1). It is estimated that the City will receive approximately $5,668,325 in FY 2018-19 from RMRA funding. To be eligible to receive this funding, the City must submit a proposed project list to the CTC by May 1, 2018, along with a resolution with specific RMRA funding allocations to be incorporated into the FY 2018-19 CIP Budget. In order to meet SB -1 eligibility and reporting requirements, RMRA funding must be specifically differentiated from the Highway Users Tax Account (HUTA) funding. Each RMRA funded project is required to include the following information: project description, specific location, proposed schedule for its completion, and the estimated useful life. Consequently, staff prepared FY 2018-19 CIP Project Sheets (Exhibit 2) accordingly. 55A-1 Resolution — FY 2018-19 S13-1 RMRA Project List April 17, 2018 Page 2 As part of various accountability and transparency measures pursuant to SB -1, the City will annually submit a proposed RMRA project list to the CTC and subsequently provide year end updates on the progress of previously proposed projects. Given the need for these street improvements and the project eligibility requirements defined by the CTC, staff recommends that the City Council adopt a resolution recognizing the proposed project list utilizing RMRA 2018-19 funds. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities & Infrastructure, Objective #1 (Establish and Maintain a Community Investment Plan for All City Assets), Strategy G (Develop and Implement the City's Capital Improvement Program in Coordination with the Community Investment and Deferred Maintenance Plans). ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Pursuant to the California Transportation Commission's (CTC) March 2018 Annual Reporting Guidelines for Local Streets and Roads Funding, staff has identified a total of 9 (nine) CIP projects to be funded with anticipated FY 2018/19 RMRA revenue in the table shown below. The FY 2018-19 CIP budget was prepared using the California Department of Finance RMRA January 2018 estimate of $5,668,325. Fiscal Year 2018-19 — Potential SB 1 Road Repair and Accountability Act Projects PROJECT LOCATION DESCRIPTION COST Raitt Street McFadden Avenue to Civic Center Drive Road Rehabilitation $980,000 Edinger Avenue Raitt Street to Bristol Street Road Rehabilitation $900,000 Bristol Street MacArthur Boulevard to Railroad (N/O Alton) Road Rehabilitation $700,000 Raitt Street Edinger Avenue to McFadden Avenue Preventative Maintenance/ Slurry $300,000 Main Street Dyer Road to Warner Avenue Road Rehabilitation $600,000 Alton Avenue Raitt Street to Bristol Street Road Rehabilitation $1,035,000 Main Street 1st Street to Civic Center Drive Preventative Maintenance/ Slurry $376,000 V Street City Limit to Newhope Street Preventative Maintenance/ Slurry $687,000 McFadden Avenue Fairview Street to Raitt Street Road Rehabilitation $90,325 Grand Total: $5,668,325 55A-2 Resolution — FY 2018-19 SB -1 RMRA Project List April 17, 2018 Page 3 APPROVED AS TO FUNDS & ACCOUNTS: Edwin "William" Galvez, . . Francisco Gutierrez Acting Executive Director Executive Director Public Works Agency Finance & Management Services Agency Exhibit: 1. Resolution and Proposed FY 2018-19 List of Projects 2. FY 2018-19 CIP Project Sheets 55A-3 55A-4 jmf 3/19/18 RESOLUTION NO. 2018 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADOPTING A LIST OF PROJECTS TO BE FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017, was passed by the Legislature and signed into law by the Governor in April 2017 in order to address the significant multi -modal transportation funding shortfalls statewide. B. SB 1 includes accountability and transparency provisions that will ensure the residents of the City of Santa Ana are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year. C. The City must establish a list of all projects to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project's completion, and the estimated useful life of the improvement. D. The City of Santa Ana will receive an estimated $5,668,325 in RMRA funding in Fiscal Year 2018-19 from SB 1. E. The funding from SB 1 will help the City maintain and rehabilitate local streets and roads and provide resources for similar projects in the future. F. Modernizing the local street and road system is critical for interconnectivity, multimodal needs, and commerce. G. The SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance, safety, and investing in complete streets will have significant benefits statewide. Section 2. The City of Santa Ana adopts the following list of projects planned to be funded with Road Maintenance and Rehabilitation Account (RMRA) revenues for Fiscal Year 2018/19, Resolution No. 2018 -XXX "99%! 5 Page 1 of 3 jmf 3/19/18 Project Name Location Description Proposed Project Completion Estimated Useful Life Road Projects: Raitt Street McFadden Avenue to Civic Center Drive Road Rehabilitation 12/31/18 20 YR Edinger Avenue Raitt Street to Bristol Street Road Rehabilitation 12/31/18 20 YR Bristol Street MacArthur Boulevard to Railroad (N/O Alton) Road Rehabilitation 12/31/18 20 YR Raitt Street Edinger Avenue to McFadden Avenue reventative Maintenance / Slurry 12/31/18 10 YR Main Street Dyer Road to Warner Avenue Road Rehabilitation 12/31/18 20 YR Alton Avenue Raitt Street to Bristol Street Road Rehabilitation 12/31/18 20 YR Main Street 1st Street to Civic Center Drive Preventative Maintenance / Slurry 12/31/18 10 YR McFadden Avenue Fairview Street to Raitt Street Road Rehabilitation 12/31/19 20 YR 1st Street City Limit to Newhope Street Preventative Maintenance / Slurry 12/31/18 10 YR Section 3. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this _ day of , 2018. APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: John M. Funk Assistant City Attomey Miguel A. Pulido Mayor y Resolution No. 2018 -XXX Page 2 of 3 AYES: NOES: ABSTAIN: NOT PRESENT: Councilmembers Councilmembers Councilmembers Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY jmf 3/19/18 I, Maria D. Huizar, Clerk of the Council, do hereby certify the attached Resolution No. 2018- to be the original resolution adopted by the City Council of the City of Santa Ana on Date: 2018. Clerk of the Council City of Santa Ana Resolution No. 2018 -XXX Page 3 of 3 55A-7 y • EXHIBIT 2 S131 Road Repair and Accountability Act Projects Worksheets 55A-9 Raitt Street Rehabilitation: McFadden Avenue to I Civic Center Drive Street Improvements Artenal Street Rehabihfahon LOCATION MAP (.STY OF SANT FY 1&19, - -a"` CawriRLIMPRovE wOAKbHEET . DESCRIPTION: Hon/resurfacing orenshng pavement and Onstallaaon of missing "damaged, !rs. sidewalk& dnveway approaches. and ramps within this segment ormadway. )JECT NEED: segment or Reid Street from McFadden to Ovic ter has been identified as a high ily by The City's Pavement Management System. pavement is detenora0ng due to weather age. and ry usage. Some of the adjacent curbs. gutters. Tway approaches, curb ramps, and sdewalks are in vanous states of disrepair and require PROJECT COSTS FY /819 FY 1920 FY 7021 FY 2122 FY 2223 FY 2124 FY 24125 Conslrugian 890],000 Engewen g 973.000 TOTAL 99e0,000 s., d PROJECT FUNDS FY 18119 FY 1920 FY 2021 FY 2122 FY 2223 FY 2324 FY 7425 RMRF 8990,000 TOTAL $9e0,000 Public Works Agency Design Engweenng Jason Gabriel, Principal Civil Engineer 12 -Mar -2018 EXHIBIT 2 -1- 55A-10 _I (.STY OF SANT FY 1&19, - -a"` CawriRLIMPRovE wOAKbHEET . DESCRIPTION: Hon/resurfacing orenshng pavement and Onstallaaon of missing "damaged, !rs. sidewalk& dnveway approaches. and ramps within this segment ormadway. )JECT NEED: segment or Reid Street from McFadden to Ovic ter has been identified as a high ily by The City's Pavement Management System. pavement is detenora0ng due to weather age. and ry usage. Some of the adjacent curbs. gutters. Tway approaches, curb ramps, and sdewalks are in vanous states of disrepair and require PROJECT COSTS FY /819 FY 1920 FY 7021 FY 2122 FY 2223 FY 2124 FY 24125 Conslrugian 890],000 Engewen g 973.000 TOTAL 99e0,000 s., d PROJECT FUNDS FY 18119 FY 1920 FY 2021 FY 2122 FY 2223 FY 2324 FY 7425 RMRF 8990,000 TOTAL $9e0,000 Public Works Agency Design Engweenng Jason Gabriel, Principal Civil Engineer 12 -Mar -2018 EXHIBIT 2 -1- 55A-10 ROJECT TITLE. Edinger Avenue Rehabilitation: Raitt Street to Bristol Street 4OJECT CATEGORY* street Improvements Arsenal Street Rehabilitation LOCATION MAP CITY OF SANTA ANA FY 18/19 CAPITAL IMPROVEMENT PROJECT WORKSHEET CT DESCRIPTION. Imctionrresurfacing or existing pavement and rkmOnstalla0on of missing or damaged, curbs. sidewalks. driveway approaches. and ,air ramps within this segment of roadway. PROJECT NEED. The City's Pavement Management Program has been developed to identify total petered maintenance requirements for the City's anginal network and to move toward preventative maintenance. As one of the City's artenal streets. Edinger Avenue pavement rehabilitation is idenbhed as a high pnonty in the Pavement Management Program. PROJECT COSTS FY 79119 FY 1920 FY 2021 FY 2122 FY 2229 FY 2324 FY 2425 Conshucuon $633000 Engmeenn0 $67 DOC TOTAL $900,000 PROJECT FUNDS FY 19/19 FY 1920 FY 2021 FY 2122 FY 2223 FY 2324 FY 24125 RMRA 6900000 TOTAL $900,000 Public Works Agency Design Engineenng Jason Gabriel, Principal Civil Engineer 12 -Mar -2018 _1_ 55A-11 Bristol Street Rehabilitation: MacArthur Boulevard to Railroad I O Alton) 30JECT CATEGORY: Street Improvements Arterial Sheet Rehabilitation LOCATION MAP CT DESCRIPTION: ructlonhesudacing of existing pavement and r eriMnstallahon of missing or damaged, curbs. sidewalks, driveway epimiaches. and Pair ramps within this segment of madway. )JECT NEED: City's Pavement Management Program has been doped to identify total deferred mamlenimm hements for the City's arterial network and to move vd preventative maintenance. As one of the City's ial streets. MacArthur Boulevard pavement bilitation is idenhhed as a high priority in the PROJECT COSTS FY 1819 FY 1920 FY 2021 FY 2122 FY 2223 FY M4 FV 2425 ConsOunion 5640,000 Engimenn9 $52.000 TOTAL 9100,000 PROJECT FUNDS FY 18/19 FY 1920 FY 20,121 FY 21,22 FY2223 FY 2324 FY 2425 RMRA S100p0) TOTAL 9100,000 Public Works Agency Design Engineering Jason Gabriel, Principal Civil Engineer 12 -Mar -2018 55A-12 PROJECT TITLE: Raiff Street Slurry Resurfacing: Edinger Avenue to McFadden Avenue oROJECT CATEGORY: Stmt Improvements Adana) Street Rehabiitalion LOCATION MAP CITY OF SANTA ANA FY 18119 CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION. AppFcefron of slurry seal to roadway and replacementMstallakon of missing or damaged curbs gutters. sidewalks, driveway approaches. and wheelchair ramps within the segment PROJECT NEED. The City's Pavement Management Program has been developed to identify the preventahve maintenance requirements for the City's street network The application of a surface seal to sheets with improvements constructed in the last 10 years will ensure a high level of service for years to come PROJECT COSTS FY 18019 FY 19120 FY 2021 FY 21/22 FY 22/29 FY 2324 FY 24125 conakudan ans.aao Ergaieenrp E25.000 TOTAL E000•o00 PROJECT FUNDS FY 18/19 FY Iwo FY 2021 FY 2122 FY 2223 FY 2324 FY 2425 RMRA E'00,g00 TOTAL E300,o00 Public Works Agency Design Engineering Jason Gabriel, Principal Civil Engineer 12 -Mar -2018 -1- 55A-13 PROJECT TITLE: Main Street Rehabilitation. Dyer Road to Avenue PROJECT CATEGORY: Stmet improvements Arteria/ Street Rehabilitation Ll AI IUN MAY FY 18119 FY 1920 FY 20121 FY 21fn FY 2223 FY 23x24 FY 2425 Concvu,twn $556,000 ,` N $ao 000 TOTAL 77o,00o PROJECT FUNDS FY 19/19 FY 1920 FY 2021 FY 2122 FY 2223 FY 2324 FY 2425 RMRn s500.000 TOTAL $600,000 MF wxw.r.w. Wm a.. k,v CITY OF SANTA ANA FY 18t19 CAPITAL IMPROVEMENT PROJECT WORKSHEET Reconstruchonlresurfacing of existing pavement and mplacemenNnstallalon of missing or damaged, curbs, gutters. sidewalks driveway appmachesand wheelchair ramps within this segment of madway PROJECT NEED. The City"s Pavement Management Program has been devebpad to ldentity total defend maintenance requirements for the City's animal network and to move toward Irmentahve maintenance. As one of the City's artenal sheets. Main Street pavement rehahi6tation a identified as a high priority in the Pavement PROJECT COSTS FY 18119 FY 1920 FY 20121 FY 21fn FY 2223 FY 23x24 FY 2425 Concvu,twn $556,000 En9mee ng $ao 000 TOTAL 77o,00o PROJECT FUNDS FY 19/19 FY 1920 FY 2021 FY 2122 FY 2223 FY 2324 FY 2425 RMRn s500.000 TOTAL $600,000 Public Works Agency Design Engineering Jason Gabriel Principal Civil Engineer 12 -Mar -2018 -1- 55A-14 Alton Avenue Rehabilitation. Raiff Street to Bristol Street Street Improvements Adenal Street Rehabilitation LOCATION MAP AGENCY: Public Works Agency CITY OF SANTA ANA FY 18/19 CAPITAL IMPROVEMENT PROJECT WORKSHEET DESCRIPTION. nentanstallab'on of missing or damaged. curbs. sidewalks. driveway approaches. and or amps within this segment of roadway PROJECT NEED. The Gty's Pavement Management Program has been developed to denfify total deferred maintenance requirements Por, the City's arfenal network and b move toward prevemlbhve maintenance. As one of the City's adenal streets. Afton Avenue pavement mhadgtabon is identified as a togh pdonty in the Pavement Management Program. PROJECT COSTS FY 111119 Fv 1920 FY 20(21 FY 21/12 FY 22123 FY 23/14 FY 2425 Cmslructan $9m= Erq,neenrg ET7,coo TOTAL $1,035,MO PROJECT FUNDS V'r 11119 FY 1920 FY tom FY 21422 FY 22123 FY 23424 FV 2425 RMRA 41,935,909 TOTAL $1,035,009 Design Engineering Jason Gabriel. Principal Civil Engineer 12 -Mar -2018 55A-15 PRUJEC I HILL: LE: Main Street Slurry Resurfacing. tat Street to Civic Center Drive Street Improvements Arsenal Street Rehabilitation CITY OF SANTA ANA FY 18119 CAPITAL IMPROVEMENT PROJECT WORKSHEET DESCRIPTION: of slurry seal to maNvay antl Onsta/Wtion of missing or damaged curbs. .walks, dnveway approaches. and remps within the segment. PROJECT NEED. The Gty's Pavement Management Program has been developed to identify the preventative maintenance requirements for the Gtya street network. The appitcalion of a surface seal to sheets with improvements constructed in the last 10 years will ensure a high level of service for years to come. PROJECT COSTS FY 18/19 FY 1920 FY 20121 FY 21M FY 2223 FY 2324 FY 2425 confit u m 5348.000 Enyneenrg $28.000 TOTAL $376,000 PROJECT FUNDS FY 18119 FY 1920 FY 2021 FY 2182 FY 2223 FY 2324 FY 2425 RMRA 6346000 TOTAL $376,000 AGENCY, DIVISION. CONTACT: DAT : Public Works Agency Design Engineering Jason Gabriel, Principal Civil Engineer 12 -Mar -2018 -1- 55A-16 -ROJECT TITLE: 1st Street Slurry Resurfacing: City Limit to Newhope Street oROJECT CATEGORY: Street improvements Arterial Sheet RehatA6tahon CT DESCRIPTION: bn of slurry seal to madway and nent/installalion of missing ordamaged curbs, Sidewalks. driveway approaches, and air ramps within the segment PROJECT NEED. The City's Pavement Management Program has been developed to identify the preventative maintenance requirements for the City's street network The application of a surface seal to straefs with improvements constructed in the last 10 years will ensure a high level of service for years to come PROJECT COSTS FY 18/19 FY 1920 FY 2021 FY 2122 FY 2223 FY 23/24 FY 2x25 Construction i536,00C En,ncr,. 0 $51,000 _ TOTAL $687,000 PROJECT FUNDS FY 18/19 FY 19/20 FY 2021 FY 2122 FV 2223 FY 2324 FY 24/25 RMRA $687.000 TOTAL $887,000 AGENCY: DIVISION: CONTACT'. DATE: Public Works Agency Design Engineenng Jason Gabriel, Principal Civil Engineer 12 -Mar -2018 55A-17 'ROJECT TITLE: McFadden Avenue Rehabilitation Fairview Street to Raitt Street aROJECT CATEGORY: Street Improvements Arterial Street Rehabilitation w . CITY OF SANTA ANA FY 18119 CAPITAL IMPROVEMENT PROJECT WORKSHEET CT DESCRIPTION: ouctionhesudacing or existing pavement and nent6nstallation ot missing or damaged. curbs. sidewalks, dnveway approaches. and 'air ramps within this segment of roadway PROJECT COSTS FY 16119 FY 1920 cWst dwn 61140615 En9meenrg 599.325 TOTAL 990,325 $1.140,675 )JECT NEED. City's Pavement Management Pmgram has been ibped m identify total defamed maintenance irements for the City's adenal network and to move nd preventative maintenance. FY 2021 FY 2122 FY 2223 FY 2320 FY 2025 PROJECT FUNDS R 1819 FY 1920 FY 2021 FY 2122 FY 22123 FY 2324 FY 2485 RMRa 690,325 61,140.fi]5 TOTAL 690,326 11,140,8]6 Public Works Agency Design Engineenng Jason Gabriel, Principal Civil Engineer 12 -Mar -2018 E 55A-18