HomeMy WebLinkAbout20C - AA RESTROOM BIRCH PARKREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 1, 2018
TITLE:
AWARD PURCHASE ORDER TO
P&P DEVELOP INC. FOR A PORTLAND
LOO RESTROOM AT BIRCH PARK
(SPECIFICATION NO. 18-022)
{STRATEGIC PLAN NO. 5,41
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RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 15' Reading
❑ Ordinance on 2"d Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Award a one-time purchase and payment of purchase order to P&P Develop Inc. for purchase
and installation of a Portland Loo restroom in an amount not to exceed $174,000 plus a
$17,400 contingency, for a total amount not to exceed $191,400, subject to non -substantive
changes approved by the City Manager and City Attorney.
2. Approve an appropriation adjustment recognizing revenue from prior years; $53,941 in the
Park Improvement account (05113002-50001), $141,891 in the Residential Development
District 2 account (31213002-50001) and $25,568 in the Residential Development District 2 In
Lieu account (31213002- 50001) and appropriating $53,941 in Park Improvement funds
(05113263-66220), $141,891 in Residential Development District 2 funds (31213260-66220)
and $25,568 in Residential Development District 2 In Lieu funds (31213261-66220).
DISCUSSION
The Parks, Recreation and Community Services Agency (PRCSA) is responsible for maintaining
parks within the City. Birch Park is adjacent to the Santa Ana Senior Center and is open seven
days a week from 5:00 a.m. to 8:00 p.m. Operational hours of the Santa Ana Senior Center are
Monday through Friday 8:00 a.m. to 5:00 p.m. The restroom will provide facilities to park patrons
during the hours the park is open but the Santa Ana Senior Center is closed.
The notice inviting bids was advertised on February 21, 2018, on the City's online bid
management and publication system. A summary of the bid invitations and bids received is as
follows:
24 Vendors were notified
20 Vendors downloaded the bid packet
3 Bids received
20C-1
Award Purchase Order for Portland Loo Restroom at Birch Park
May 1, 2018
Page 2
The bids were opened on March 21, 2018, and evaluated. The bid results are as follows:
Vendor
Location
Amount
Minco Construction
Gardena
$277,000
P&P Develop Inc.
Garden Grove
$174,000
RT Contractor Corp.
Garden Grove
$190.000
The bid received from P&P Develop Inc. is responsive to the specifications and meets the City's
requirements. To allow for unanticipated charges, a $17,400 contingency is included in the
award amount. Maintenance of the restroom will be funded from the General Fund -Parks,
Recreation and Community Services Agency -Park Maintenance account.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal # 5 — Community
Health, Livability, Engagement & Sustainability, Objective #4 (support neighborhood vitality and
livability).
FISCAL IMPACT
The appropriation adjustment will recognize grant revenue and appropriate the funds in the
following accounts in FY 2017-18. The appropriation adjustment includes $191,400 for the award
of this contract and $30,000 for site work needed to prepare the location.
Accounting Unit Amount
Revenue Accounts
Park Improvement account (05113002-50001)
Residential Development District 2 account (31213002-50001)
Residential Development District 2—In Lieu account (31213002-50001)
Expenditures Accounts
Park Improvement account (05113263-66220)
Residential Development District 2 (31213260- 66220)
Residential Development District 2 In Lieu (31213261- 66220)
Funds are available in FY 2017-18 accounts as follows:
Unit
$ 53,941
$141,891
$ 25,568
$ 53,941
$141,891
$ 25,568
Amount
Park Improvements account (05113263-66220) $ 53,941
Residential Development District 2 account (31213260-66220) $141,891
Residential Development District 2 In Lieu account (31213261-66220) $ 25,568
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Gerardo Mouet
Executive DirectoIr
Parks, Recreation and Community Services
Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
20Ci-2