HomeMy WebLinkAbout22E - PO FENCE AND BOLLARDSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 1, 2018
TITLE:
AWARD PURCHASE ORDER TO
HARRIS STEEL FENCE CO., INC.
FOR FENCE AND BOLLARDS
(SPECIFICATION NO. 18-026)
(STRATEGIC PLAN NO. 5,4)
I
CI MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
r_1,=d61T/OW
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2n° Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a one-time purchase and payment of purchase order to Hams Steel Fence Co., Inc. to
construct and install a decorative fence and bollards in the Civic Center area in the amount of
$78,651 plus a $7,865 contingency, for a total amount not to exceed $86,516, subject to non -
substantive changes approved by the City Manager and City Attorney.
The Parks, Recreation and Community Services Agency (PRCSA) is responsible for maintaining
the Civic Center as part of the Civic Center Joint Powers Authority. As part of the City's effort to
reduce water consumption, PRCSA executed a couple of drought tolerant projects. In 2016, the
Arid Garden Underground Aquifer (AGUA) project, which is south of the Library and adjacent to the
Library parking structure, replaced grass turf with drought tolerant landscape. In 2017, various
drought -tolerant grasses were planted next to the AGUA project, replacing yet more grass turf in
the Civic Center. Awarding this contract will continue the drought tolerant improvement by installing
a pipe railing fence between the Library and City Hall Ross Annex. These projects are intended to
not only reduce the City's water consumption, but also serve as a teaching tool for the public to
learn about drought tolerant landscaping.
The notice inviting bids was advertised on February 28, 2018, on the City's online bid management
and publication system. A summary of the bid invitations and bids received is as follows:
42 Vendors were notified
23 Vendors downloaded the bid packet
5 Bid received
0 Bid received from Santa Ana Vendors
22E-1
Award Purchase Order for Fence and Bollards
May 1, 2018
Page 2
The bids were opened on March 28, 2018 and evaluated (Exhibit 1). The bid received from Harris
Steel Fence Co., Inc. is responsive to the specifications and meets the City's requirements. To
allow for unanticipated charges, a $7,865 contingency has been included in the award amount.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal # 5 — Community Health,
Livability, Engagement & Sustainability, Objective #4 (support neighborhood vitality and livability).
FISCAL IMPACT
Funds in the amount $ 86,516 are available in FY 2017-18 Civic Center Capital Projects account
(07413260-66220).
Gerardo Mouet
Executive Director
Parks, Recreation
Agency
FA/do/sp
Community Services
Exhibit: 1. Abstract of Bids
APPROVED AS TO FUNDS AND ACCOUNT:
Francisco Gutierrez ulcz
Executive Director
Finance and Management Services Agency
22E-2
ABSTRACT OF BIDS
FENCE AND BOLLARDS CIVIC CENTER PROJECT (18-026)
BIDDER
Asia General Contractors, Inc.
Corner Keystone Construction Corp.
Harris Steel Fence Co., Inc.
Naka Engineering & Const. Inc.
RS Construction & Development Inc.
LOCATION TOTAL
Los Angeles $ 182,300.00
Walnut $ 86,399.70
Los Angeles $ 78,651.00
Laguna Hills $ 153,600.00
Upland $ 106,104.74
EXHIBIT 1
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