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HomeMy WebLinkAbout AGENDA_2018-05-01 City Council Meeting Agenda May 1, 2018 CLOSED SESSION MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:00 PM REGULAR OPEN MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza 5:45 PM (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor MPulido@santa-ana.org Vicente SarmientoMichele Martinez Councilmember – Ward 1 Mayor Pro Tem - Ward 2 VSarmiento@santa-ana.org MiMartinez@santa-ana.org Jose SolorioP. David Benavides Councilmember - Ward 3 Councilmember - Ward 4 JSolorio@santa-ana.org DBenavides@santa-ana.org Juan Villegas Sal Tinajero Councilmember - Ward 5Councilmember - Ward 6 JVillegas@santa-ana.org STinajero@santa-ana.org Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho Raul Godinez II Maria D. Huizar City Attorney City Manager Clerk of the Council NOTE: If you need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. \[Americans with Disabilities Act, Title II, 28 CFR 35.102\] BASIC CITY COUNCIL MEETING INFORMATION Agenda & Materials - The agenda titles provide the public with a list of items to be considered by the Council broken down into four categories: Presentations, Consent Calendar, Business Calendar and Public Hearings. Presentations are ceremonial. Consent Calendar are considered to be routine by the City Council and may be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) for a separate vote. Business Calendar and Public Hearing items are considered individually. Additional information of the various categories on the agenda is found on the “Understanding Your City Council Meeting Agenda” pamphlet at: http://www.ci.santa-ana.ca.us/coc/documents/understanding_council_agenda.pdf.The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise All staff reports and any non-confidential writings or provided by law, no action shall be taken on any item not listed on the agenda. documents provided to a majority of the City Council members regarding any item on this agenda are available for public inspection in the Clerk of the Council Office during regular business hours and posted on the City’s website the Friday before a Council meeting at: http://www.santa-ana.org/coc/granicus.asp Public Comments / Oral Communication - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the jurisdiction of the City. The public will be given the opportunity to speak on any item listed on the Agenda during the first Public Comments portion of the Agenda, with the exception of Public Hearings that are considered separately and on non-agendized items within the jurisdiction of the City Council during the second Public Comments portion of the Agenda. At the discretion of the Presiding Mayor, all comments may be considered jointly. All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE PRESIDING MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Written Communication – Correspondence regarding any item on the agenda may be faxed to (714) 647-6956 or emailed to eComment@santa-ana.org. Please submit by 3 p.m. on City Council meeting day to allow sufficient time to upload to the website and circulate to the City Council for their consideration. Emails received after 3 p.m. will be uploaded to the City’s website the day after the meeting. Translation Services - Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish-to-English) in addition to those wishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio. La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio. Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Spectrum (formerly Time Warner Cable) will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings are also available in SAP. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings are available for public circulation at the Santa Ana Main Library the day after a meeting. CITY VISION, STRATEGIC PLAN AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follow: Vision - The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Five-Year Strategic Plan - Goals/Objectives/Strategies: Full report available at: http://www.santa-ana.org/strategic-planning/ Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana Code of Ethics and Conduct - At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: Integrity · Honesty · Responsibility · • • •• Fairness · Accountability · Respect · Efficiency • • • CITY COUNCIL AGENDA 2 MAY 1, 2018 REGULAR OPEN MEETING REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session Meeting) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS BENAVIDES, MARTINEZ, SARMIENTO, SOLORIO, TINAJERO AND VILLEGAS PLEDGE OF ALLEGIANCE MAYOR PULIDO INVOCATION BOB BARNETT, POLICE CHAPLAIN CEREMONIAL PRESENTATIONS PROCLAMATION presented by COUNCILMEMBER BENAVIDES naming May as Mental Health Awareness Month. PROCLAMATION presented by COUNCILMEMBER SARMIENTO naming May as Water Awareness Month and recognizing Drinking Water Week. CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER SOLORIO to Monica Robles in recognition of contributions to the community. CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. PUBLIC COMMENTS Pursuant to Government Code Sec. 54954.3, members of the public may address either the City Council or any of the City’s other related entities, such as the Housing Authority, Successor Agency or other legislative bodies, meeting in conjunction with this scheduled meeting. Public comments may be made on any and all matters within the City of Santa Ana's jurisdiction or the jurisdiction of the other related entities. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. CITY COUNCIL AGENDA 3 MAY 1, 2018 REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar items: Items 10A through 25D. ADMINISTRATIVE MATTERS MINUTES 10A. MINUTES FROM THE REGULAR MEETING OF APRIL 17, 2018 {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office RECOMMENDED ACTION: Approve Minutes. ORDINANCES/SECOND READING In the event a Councilmember recorded an “abstention” before consideration of the following ordinance(s) on first reading, such abstention will also be reflected in the minutes for second reading. 11A. ADOPT ORDINANCE AMENDMENT NO. 2018-02 TO AMEND CERTAIN SECTIONS OF CHAPTERS 8, 18, AND 40 OF THE SANTA ANA MUNICIPAL CODE (COMMERCIAL CANNABIS) TO ALLOW COMMERCIAL CANNABIS CULTIVATION, MANUFACTURING, AND DISTRIBUTION ACTIVITIES AND TO AMEND CERTAIN CODE ENFORCEMENT PROCEDURES RELATING TO UTILITY SHUTOFFS {STRATEGIC PLAN NOS. 5, 1} - Clerk of the Council Office - Clerk of the Council Office Placed on first reading at the April 17, 2018 City Council meeting and approved by a vote of 5-0 (Pulido absent and Sarmiento abstained). Published in the Orange County Reporter on April 20, 2018. RECOMMENDED ACTION: Place ordinance on second reading and adopt. ORDINANCE NO. NS-2944 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CERTAIN SECTIONS OF CHAPTER 40 TO ALLOW COMMERCIAL CANNABIS CULTIVATION, MANUFACTURING, AND CITY COUNCIL AGENDA 4 MAY 1, 2018 DISTRIBUTION ACTIVITIES FOR MEDICINAL AND ADULT-USE PURPOSES, AMENDING CERTAIN SECTIONS OF ARTICLE XIII OF CHAPTER 18 OF THE SANTA ANA MUNICIPAL CODE PERTAINING TO MEDICINAL MARIJUANA TO ENSURE CONSISTENCY WITH CHAPTER 40 OF THE MUNICIPAL CODE, AND AMENDING CERTAIN SECTIONS OF CHAPTER 8 OF THE SANTA ANA MUNICIPAL CODE PERTAINING TO CODE ENFORCEMENT NOTICE OF PUBLIC HEARINGS 12A. RESOLUTION OF INTENT TO VACATE PORTIONS OF BAKER STREET, BERKELEY STREET, AND OCCIDENTAL STREET - ABANDONMENT NO. 18- 02, MATER DEI HIGH SCHOOL PARKING STRUCTURE AND SCHOOL EXPANSION PROJECT {STRATEGIC PLAN NO. 3, 2} - Public Works Agency RECOMMENDED ACTIONS: 1. Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DECLARING ITS INTENTION TO VACATE PORTIONS OF BAKER STREET, BERKELEY STREET, AND OCCIDENTAL STREET, SETTING A PUBLIC HEARING THEREON, AND DIRECTING NOTICE THEREOF TO BE POSTED AND PUBLISHED (ABANDONMENT NO. 18-02) 2. Set a public hearing for June 5, 2018. 12B. RESOLUTION OF INTENT TO VACATE PORTION OF PUBLIC ALLEY AND BUSH STREET - ABANDONMENT NO. 18-01, THE HAMPTON INN HOTEL PROJECT {STRATEGIC PLAN NO. 3, 2} - Public Works Agency RECOMMENDED ACTIONS: 1. Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DECLARING ITS INTENTION TO VACATE A PORTION OF AN ALLEY LOCATED BETWEEN MAIN STREET AND THE SANTA ANA FREEWAY (I- 5) AND A PORTION OF BUSH STREET, SETTING A PUBLIC HEARING THEREON, AND DIRECTING NOTICE THEREOF TO BE POSTED AND PUBLISHED (ABANDONMENT NO. 18-01) 2. Set a public hearing for June 5, 2018. CITY COUNCIL AGENDA 5 MAY 1, 2018 BOARDS / COMMISSIONS / COMMITTEES 13A. AGENDA AND MINUTES OF THE REGULAR MEETING OF THE YOUTH, EDUCATION AND COMMUNITY SERVICES CITY COUNCIL COMMITTEE, JANUARY 22, 2018 {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office RECOMMENDED ACTION: Receive and file. FINAL TRACT MAP NOTIFICATIONS Pursuant to Section 34-183 of the Santa Ana Municipal Code, the City Engineer has received this Final Map and is in the process of reviewing the map for final approval. The City Engineer shall approve or disapprove this map within 10 days of the City Council Meeting. 17A. RECEIVE AND FILE CERTIFICATION AND APPROVAL OF FINAL TRACT MAP NO. 18055 BY CITY ENGINEER, AND APPROVE A PUBLIC RIGHT-OF-WAY MAINTENANCE AGREEMENT WITH SHEA HOMES (2001 WEST MACARTHUR BOULEVARD) {STRATEGIC PLAN NO. 3, 2} - Public Works Agency RECOMMENDED ACTIONS: 1. Receive and file certification and approval of Final Tract Map No. 18055 by the City Engineer. 2. Authorize the City Manager and Clerk of the Council to execute a public right- of-way maintenance agreement with the Developer, Shea Homes Limited Partnership, a California limited partnership, subject to non-substantive changes approved by the City Manager and City Attorney (AGMT. No. 2018-XXX). MISCELLANEOUS ADMINISTRATION 19A. CONFIRMATION OF CLOSED SESSION ACTION(S) – City Attorney’s Office 19B. EXCUSED ABSENCES – Clerk of the Council Office 19C. RECEIVE AND FILE QUARTERLY REPORT FOR HOUSING DIVISION PROJECTS AND ACTIVITIES JANUARY 2018 – MARCH 2018 STRATEGIC PLAN NO. 5, 3} - Community Development Agency Community Redevelopment and Housing Commission approved the recommended action on April 11, 2018 by a vote of 6-0 (Frazier and Ramos absent). RECOMMENDED ACTION: Receive and file. CITY COUNCIL AGENDA 6 MAY 1, 2018 19D. RECEIVE AND FILE PUBLIC WORKS AGENCY STATUS OF PROJECTS - MONTHLY CAPITAL IMPROVEMENT PROGRAM (CIP) EXECUTIVE REPORT FOR APRIL 2018 {STRATEGIC PLAN NO. 5, 1} - Public Works Agency The CIP Executive Summary Schedule is available on the City’s website at: http://www.santa-ana.org/pwa/documents/ExecutiveMonthlyCIPUpdateApril2018.pdf RECOMMENDED ACTION: Receive and file. 19E. RECEIVE AND FILE HOMELESS SERVICES QUARTERLY REPORT FOR FEBRUARY 2018 THROUGH APRIL 2018 {STRATEGIC PLAN NO. 1,6; 5,4; 5,6} - City Manager's Office RECOMMENDED ACTION: Receive and file. BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS 20A. APPROVE APPROPRIATION ADJUSTMENT, AUTHORIZE COOPERATIVE COST REIMBURSEMENT AGREEMENT, AND AWARD CONTRACT TO EBS GENERAL ENGINEERING, INC., FOR CONSTRUCTION OF WESTMINSTER AVENUE IMPROVEMENTS FROM HARBOR BOULEVARD TO FAIRVIEW STREET (PROJECT NOS. 15-6825 & 18-6902) {STRATEGIC PLAN NOS. 6, 1B; 1C; 1G} - Public Works Agency RECOMMENDED ACTIONS: 1.Authorize the City Manager and Clerk of the Council to execute a Cooperative Cost Reimbursement Agreement with the City of Garden Grove for improvements on Westminster Avenue within the Garden Grove jurisdiction from Clinton Street to Nancy Lane, subject to nonsubstantive changes approved by the City Manager and the City Attorney (AGMT. No. 2018-XXX). 2.Award a contract to EBS General Engineering, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,399,000, for the term beginning upon execution of the contract and ending upon project completion, for construction of the Westminster Avenue Improvement Project, and authorize the City Manager and the Clerk of the Council to execute the contract subject to nonsubstantive changes approved by the City Manager and the City Attorney. 3.Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,792,237, which includes the contract bid amount, administration, inspection and testing, and an authorized contingency of $139,900. 4. Approve an appropriation adjustment. (Requires five affirmative votes) CITY COUNCIL AGENDA 7 MAY 1, 2018 a.APPROPRIATION ADJUSTMENT NO. 2018-146 - Recognizing $587,074 in cost reimbursements from the City of Garden Grove into the Select Street Construction revenue account, and appropriating the same amount to the Select Street Construction expenditure account for the Westminster Avenue Improvement Project. b.APPROPRIATION ADJUSTMENT NO. 2018-146- Appropriating $159,565 from prior year fund balance in the Select Street Construction revenue account, and appropriating the same amount to the Select Street Construction expenditure account. 5. Authorize the reallocation of $173,782 in unspent Fiscal Year 2013-14 Gas Tax Funds and $345,230 in unspent Fiscal Year 2015-16 Measure M2 Local Fairshare Funds from various completed projects to the Westminster Avenue from Harbor Boulevard to Clinton Street Project (Project No. 15-6825, $509,864) and the Westminster Avenue from Clinton Street to Fairview Street Project (Project No. 18-6902, $9,148). 20B. SPEC. NO. 18-018 - APPROVE APPROPRIATION ADJUSTMENT AND AWARD PURCHASE ORDER TO P&P DEVELOP INC. FOR INSTALLATION OF A WROUGHT FENCE AT BIRCH PARK STRATEGIC PLAN NO. 5, 4} (Community Development Agency; and Parks Recreation and Community Services) - Finance and Management Services RECOMMENDED ACTIONS: 1. Reject the bids from Ace Fence Company, Naka Engineering & Const. Inc., Total Fence Solutions, Inc., and RS Construction & Development Inc. as nonresponsive. All four vendors failed to include the required CDBG documents in their bid. 2. Award a one-time purchase and payment of purchase order to P&P Develop Inc. for purchase and installation of a wrought iron fence in an amount not to exceed $175,000 plus a $17,500 contingency for a total amount not to exceed $192,500, subject to non-substantive changes approved by the City Manager and City Attorney. 3. Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2018-142 - Approve an appropriation adjustment recognizing $27,401 in revenue from prior years in the Fees and Donations account, and $45,099 in revenue from prior years in the Residential Development District 2 In Lieu account and appropriating $27,401 in Fees and Donations funds and $45,099 in Residential Development District 2 In Lieu funds. 20C. SPEC. NO. 18-022 - APPROVE APPROPRIATION ADJUSTMENT AND AWARD PURCHASE ORDER TO P&P DEVELOP INC. FOR A PORTLAND LOO CITY COUNCIL AGENDA 8 MAY 1, 2018 RESTROOM AT BIRCH PARK {STRATEGIC PLAN NO. 5, 4} (Parks Recreation and Community Services) Finance and Management Services RECOMMENDED ACTIONS: 1.Award a one-time purchase and payment of purchase order to P&P Develop Inc. for purchase and installation of a Portland Loo restroom in an amount not to exceed $174,000 plus a $17,400 contingency, for a total amount not to exceed $191,400, subject to non-substantive changes approved by the City Manager and City Attorney. 2.Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. - Approve an appropriation 2018-143 adjustment recognizing revenue from prior years; $53,941 in the Park Improvement account, $141,891 in the Residential Development District 2 account and $25,568 in the Residential Development District 2 In Lieu account and appropriating $53,941 in Park Improvement funds, $141,891 in Residential Development District 2 funds and $25,568 in Residential Development District 2 In Lieu funds. SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES 22A. SPEC. NO. 18-007 - AWARD PURCHASE ORDER TO HUNTINGTON BEACH HONDA FOR TWO HONDA PIONEER UTILITY VEHICLES {STRATEGIC PLAN NO. 6, 2} (Police Department) - Finance and Management Services RECOMMENDED ACTION: Authorize a one-time purchase and payment of purchase order to Huntington Beach Honda for the procurement of two 2017 Honda Pioneer utility vehicles in an amount not to exceed $48,930, subject to non- substantive changes approved by the City Manager and City Attorney. 22B. SPEC. NO. 18-011 - AWARD PURCHASE ORDER TO RACEWAY FORD FOR FOUR MAINTENANCE UTILITY TRUCKS (NON-GENERAL FUND) {STRATEGIC PLAN NO. 6, 2} (Public Works Agency) - Finance and Management Services RECOMMENDED ACTION: Authorize a one-time purchase and payment of purchase order to Raceway Ford for the purchase of four Ford F-350 trucks with utility body in the amount of $227,415, subject to nonsubstantive changes approved by the City Manager and City Attorney. 22C. SPEC. NO. 18-015 - AWARD PURCHASE ORDER TO NAKA ENGINEERING & CONST. INC. FOR A FENCE AT THE SANTA ANA LIBRARY {STRATEGIC PLAN NO. 5, 4} (Parks Recreation and Community Services) - Finance and Management Services CITY COUNCIL AGENDA 9 MAY 1, 2018 RECOMMENDED ACTIONS: 1.Reject the bid Total Fence Solutions, Inc. as nonresponsive. Vendor unable to supply required gate locks and panic hardware. 2.Award a one-time purchase and payment of purchase order to Naka Engineering & Const. Inc. for the purchase and installation of a decorative fence at the Santa Ana Library in an amount not to exceed $139,700 plus a $13,970 contingency for a total amount not to exceed $153,670, subject to non- substantive changes approved by the City Manager and City Attorney. 22D. SPEC. NO. 18-020 - AWARD PURCHASE ORDER TO GUARANTY CHEVROLET MOTORS, INC. FOR A PARKING METER MAINTENANCE TRUCK (NON- GENERAL FUND) {STRATEGIC PLAN NO. 6, 2} - Finance and Management Services RECOMMENDED ACTION: Authorize a one-time purchase and payment of purchase order to Guaranty Chevrolet Motors, Inc., for the procurement of one Chevrolet Colorado truck in the amount of $39,415, subject to non-substantive changes approved by the City Manager and City Attorney. 22E. SPEC. NO. 18-026 - AWARD PURCHASE ORDER TO HARRIS STEEL FENCE CO., INC. FOR FENCE AND BOLLARDS IN THE CIVIC CENTER AREA {STRATEGIC PLAN NO. 5, 4} (Parks Recreation and Community Services) - Finance and Management Services RECOMMENDED ACTION: Award a one-time purchase and payment of purchase order to Harris Steel Fence Co., Inc. to construct and install a decorative fence and bollards in the Civic Center area in the amount of $78,651 plus a $7,865 contingency, for a total amount not to exceed $86,516, subject to non-substantive changes approved by the City Manager and City Attorney. AGREEMENTS 25A. APPROVE AN AGREEMENT FOR FEDERALLY COMPLIANT COST ALLOCATION PLAN PREPARATION AND INTERNAL SERVICE FUND ALLOCATION STUDY {STRATEGIC PLAN NO. 6, 1G} - Public Works Agency RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute an agreement with MGT of America, Inc., for the three-year term beginning May 1, 2018, and expiring on April 30, 2021, with provision for two one- year extensions exercisable by the City Manager and City Attorney, to prepare annual Code of Federal Regulations (CFR) Part 200 compliant Cost Allocation Plans necessary for state and federal grant reimbursement, and an Internal Service Fund Allocation Study, in the amount of $151,825 for the term of the agreement, including any approved extensions, plus a 10 percent contingency of $15,183, for a total amount not to exceed $167,008, subject to nonsubstantive changes approved by the City Manager and City Attorney (AGMT. No. 2018-XXX). CITY COUNCIL AGENDA 10 MAY 1, 2018 25B. APPROVE AN AGREEMENT TO PROVIDE FOOD CONCESSION SERVICES AT THE SANTA ANA ZOO {STRATEGIC PLAN NO. 5, 5C} - Parks, Recreation and Community Services Agency RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute an agreement with Bean Sprouts, LLC, dba Bean Sprouts to provide food concession services at the Santa Ana Zoo with a 6% revenue share to the City on the first $500,000 (8% revenue share above $500,000) that includes a $8,400 per quarter lease guarantee and an initial investment by Bean Sprouts of $50,000 in capital improvements for the period April 17, 2018 to March 31, 2023, with two, three-year renewal options, subject to non-substantive changes approved by the City Manager and City Attorney (AGMT. No. 2018-XXX). 25C. APPROVE PROPERTY EXCHANGE AGREEMENT FOR BRISTOL STREET IMPROVEMENTS PHASE 4 FOR THE PROPERTY LOCATED AT 2201 S. BRISTOL ST. (APN 015-194-23) AND 2205 S. BRISTOL ST. (APN 015-194-24) (PROJECT NO. 116741, NON-GENERAL FUND) {STRATEGIC PLAN NOS. 6, 1G; 3, 2C} - Public Works Agency RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute an agreement for the exchange of Real Property located at 2201 S. Bristol St. (APN 015-194-23) and 2205 S. Bristol St. (APN 015-194-24) with property owner, Victoria Vargas Bastida, in the amount of $325, 000 subject to non- substantive changes approved by the City Manager and City Attorney (AGMT. No. 2018-XXX). 25D. PURCHASE AGREEMENTS FOR REAL PROPERTY ACQUISITION FOR WARNER AVENUE IMPROVEMENTS PHASE 1 (PROJECT NO. 14-6802) (NON- GENERAL FUND) {STRATEGIC PLAN NOS. 6, 1G; 3, 2C} - Public Works Agency RECOMMENDED ACTIONS: Authorize the City Manager and Clerk of the Council to execute Purchase Agreements for the real property acquisition and goodwill (if any) with the property owners listed below, subject to non-substantive changes approved by the City Manager and City Attorney: Property Owner Property commonly Acquisition Amount AGMT. known as / location Type No. 1. Angelica 315 E. Warner Ave. Full $465,000 2018- Higareda (APN 403-143-14) XXX 2. Roberto R. 2245 S Maple St. Full $465,000 2018- Fernandez and (APN 403-144-12) XXX Lupe Fernandez CITY COUNCIL AGENDA 11 MAY 1, 2018 MISCELLANEOUS - BUDGET 29A. DONATION AGREEMENTS WITH VARIOUS ORGANIZATIONS TO SUPPORT COMMUNITY EVENTS AND PROGRAMS {STRATEGIC PLAN NO. 5, 4} - Council Item RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute agreements with various organizations in support of their community events and programs, subject to nonsubstantive changes approved by the City Manager and the City Attorney, as follows: a.Orange County Community Foundation in support of on-going educational outreach and resources for Latino youth in Santa Ana, in a one time donation amount of $500 (Councilmember Sarmiento); and b.Orange County Center for Contemporary Arts in support of Boca de Oro Art & Literature Festival that occurred March 3, 2018, in a one-time donation amount of $1,000 (Councilmember Tinajero). **END OF CONSENT CALENDAR** BUSINESS CALENDAR ORDINANCES/FIRST READING 50A. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADOPTING ARTICLE XII REGULATING AGGRESSIVE AND INTRUSIVE SOLICITATION ORDINANCE IN CHAPTER 10 THE SANTA ANA MUNICIPAL CODE {STRATEGIC PLAN NO. 5, 1} - Police Department RECOMMENDED ACTION: Place ordinance on first reading and authorize publication of title. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADOPTING ARTICLE XII OF CHAPTER 10 OF THE SANTA ANA MUNICIPAL CODE PERTAINING TO AGGRESSIVE OR INTRUSIVE SOLICITATION RESOLUTIONS 55A. RESOLUTION AUTHORIZING GRANT APPLICATIONS FOR ORANGE COUNTY TRANSPORTATION AUTHORITY OC GO ENVIRONMENTAL CITY COUNCIL AGENDA 12 MAY 1, 2018 CLEANUP PROGRAM (TIER 1, 2018-2019) {STRATEGIC PLAN NO. 5, 6F} - Public Works Agency RECOMMENDED ACTIONS: 1.Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE SUBMITTAL OF PROJECTS TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR FUNDING UNDER THE OC GO, FORMERLY MEASURE M, ENVIRONMENTAL CLEANUP PROGRAM, TIER 1 FISCAL YEAR 2018-19 a.Authorizing the Executive Director of the Public Works Agency to submit applications for funding consideration under the OC Go, formerly Measure M, Environmental Cleanup Program through the Orange County Transportation Authority, for a total application amount of $500,000; and, if awarded funds, to execute subsequent agreement with the Orange County Transportation Authority for expenditure of funds. ADMINISTRATIVE MATTERS - BUSINESS 60A. APPROVE THE FISCAL YEAR 2018–2019 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) {STRATEGIC PLAN NOS. 2,2; 2,4; 5,4; 5,6} - Community Development Agency Community Redevelopment and Housing Commission approved the recommended action on March 28, 2018 by a vote of 4-0 (Cano and Santana absent). RECOMMENDED ACTIONS: 1. Approve the Fiscal Year 2018 - 2019 Community Development Block Grant Program in the estimated amount of $5,284,239 subject to adjustment upon notification of the Grant Year 2018 award from the United States Department of Housing and Urban Development. 2. Direct the City Attorney to finalize and authorize the City Manager and the Clerk of the Council to execute memorandums of understanding with various city departments and agreements with nonprofit organizations awarded funds as part of the approved Community Development Block Grant Program for term beginning July 1, 2018 through June 30, 2019, subject to funding adjustment upon notification of the Grant Year 2018 award from the United States Department of Housing and Urban Development and non-substantive changes approved by the City Manager and City Attorney (AGMT NO. 2018-XXX). CITY COUNCIL AGENDA 13 MAY 1, 2018 City Department Award 1. Community Development Agency - Administration of the CDBG Program. Proposed funding amount calculated based off 20% admin cap less Fair Housing amount. Funds are also used to make $2,067,532 award grants of up to $5,000 to eligible microenterprise businesses in the City. 2. Parks, Recreation and Community Services Agency - $748,784 Neighborhood park improvements. 3. Public Works Agency - Residential street improvements. $748,784 4. Planning and Building Agency - To address property maintenance and life safety violations which contribute to the $864,263 visual blight and general decline of an area. Fair Housing Organization Award 5. Orange County Fair Housing Council Inc. – Provides fair housing education, landlord tenant counseling and enforcement services to combat housing discrimination and city administrative support for the $62,241 residents of the City of Santa Ana. A commitment to further fair housing is a requirement of CDBG funding. . Public Service Organizations Award 6. Delhi Center – Teens Engaged in Learning and Leadership Program . $ 58,487 7. Delhi Center – Family Economic Success Initiative Program . $ 71,279 8. OC Children's Therapeutic Arts Center - After School Arts, $ 59,320 Tutoring, Family Counseling, and Parenting Classes . 9. ALBI - Skill enrichment, self-expression, stress relief and socialization $ 61,268 through various arts activities . 10.The Illumination Foundation - Children’s Resource Center for $ 48,270 homeless and at-risk children and youth . 11.Legal Aid Society of Orange County - Free legal assistance to $ 43,938 help expunge criminal records . 12.Project Access, Inc. - Equips low-income youth, adults, and seniors $ 37,220 with wraparound support services . 13.Public Law Center – Affordable Housing & Homelessness $ 36,795 Prevention Program . 14. Nati's House Neutral Ground – Summer Night Lights Program . $ 51,670 15.Taller San Jose Hope Builders - Hard skills training in business $ 48,836 administration and life skills . 16.Young Men's Christian Association of Orange County – Financial assistance for Santa Ana Sports & Aquatics programs and $ 38,211 Santa Ana After School programs . 17.The Cambodian Family – Program to assist low-income youth and parents from immigrant families to thrive in the areas of academics, $ 43,170 leadership and parenting skills . CITY COUNCIL AGENDA 14 MAY 1, 2018 18.Community Health Initiative of Orange County - Provides outreach, education, enrollment, and case management services to vulnerable $ 38,211 populations . 19.Legal Aid Society of Orange County - Provides free, holistic legal $ 36,086 assistance to survivors of domestic violence . 20.WISEPlace - Housing, trauma-informed care and wrap-around services $ 38,778 for homeless women . 21.Nati's House (dba Neutral Ground) – After school programming $ 45,577 and mentoring . 22.Public Law Center – Consumer & Community Organizations Legal $ 35,519 Assistance Project . 60B. APPROVE THE FISCAL YEAR 2018–2019 EMERGENCY SOLUTIONS GRANTS PROGRAM AND AGREEMENTS FOR FUNDS AWARDED FROM THE UNITED STATES OF HOUSING AND URBAN DEVELOPMENT TO ASSIST SHELTERED AND UNSHELTERED HOMELESS INDIVIDUALS ALONG WITH THOSE AT RISK OF HOMELESSNESS {STRATEGIC PLAN NO. 5, 6} - Community Development Agency Community Redevelopment and Housing Commission approved the recommended action on March 28, 2018 by a vote of 4-0 (Cano and Santana absent). RECOMMENDED ACTIONS: 1. Approve the Fiscal Year 2018 - 2019 Emergency Solutions Grants Program in the estimated amount of $475,909 subject to adjustment upon notification of the Grant Year 2018 award from the United States Department of Housing and Urban Development; 2. Direct the City Attorney to finalize and authorize the City Manager and the Clerk of the Council to execute a memorandum of understanding with the Santa Ana Police Department and agreements with nonprofit organizations awarded funds as part of the approved program for a term beginning July 1, 2018 through June 30, 2019, subject to funding adjustment upon notification of the Grant Year 2018 award from the United States Department of Housing and Urban Development and non-substantive changes approved by the City Manager and City Attorney (AGMT NO. 2018-XXX). Organization Amount 1. Interval House $ 42,161 2. Illumination Foundation $ 136,116 3. CityNet $ 46,154 4. Mercy House $106,700 5. WISEPlace $ 25,000 CITY COUNCIL AGENDA 15 MAY 1, 2018 6. HEART $ 47,654 7. Colette’s Children $ 22,154 8. 2-1-1 Orange County $ 14,277 60C. APPROVE EXCLUSIVE NEGOTIATION AGREEMENT WITH COMMUNITY LAND TRUST THRIVE SANTA ANA, INC. FOR 1901 WEST WALNUT STREET (APN 007-332-08) {STRATEGIC PLAN NO. 5} - Community Development Agency RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute an Exclusive Negotiation Agreement with THRIVE Santa Ana, Inc., for 1901 West Walnut Street, Santa Ana (APN 007- 332-08), for the period of one hundred and eighty (180) consecutive calendar days commencing on May 1, 2018, with an option to extend an additional one hundred and eighty (180) days, subject to non-substantive changes approved by the City Manager and City Attorney. 60D. RECEIVE AND FILE THE REAL PROPERTY DISPOSITION ADMINISTRATIVE POLICY {STRATEGIC PLAN NO. 3, 5A} - Community Development Agency RECOMMENDED ACTION: Receive and file. 60E. APPROVE DENSITY BONUS AGREEMENT TO ALLOW A 418-UNIT AFFORDABLE SENIOR RENTAL COMMUNITY WITH AFRODABLE HOUSING LAND CONSULTANTS, INC. FOR PROJECT AT 2222 EAST FIRST STREET {STRATEGIC PLAN NOS. 3, 2; 5, 3} - Community Development Agency Planning Commission approved the recommended action on September 11, 2017 by a vote of 5-2 (Contreras-Leo and Nguyen dissented). RECOMMENDED ACTIONS: Authorize the City Manager and Clerk of the Council to execute a Density Bonus Agreement with Affordable Housing Land Consultants, Inc., or assigns, for a 55-year term, subject to non-substantive changes approved by the City Manager and City Attorney for the development of a 418-unit affordable senior rental residential community at 2222 East First Street. PUBLIC HEARINGS 75A. PUBLIC HEARING – APPROVE THE FISCAL YEAR 2018 - 2019 ANNUAL ACTION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM, HOME INVESTMENT PARTNERSHIPS PROGRAM, AND EMERGENCY SOLUTIONS GRANTS PROGRAM; AND AUTHORIZE SUBMISSION TO HOUSING AND URBAN DEVELOPMENT {STRATEGIC PLAN NO. 5, 1} - Community Development Agency CITY COUNCIL AGENDA 16 MAY 1, 2018 Community Redevelopment and Housing Commission approved the recommended action on April 11, 2018 by a vote of 5-0 (Ramos absent). Legal Notice published in the Orange County Register on April 20, 2018. RECOMMENDED ACTIONS: 1. Approve the Fiscal Year 2018 - 2019 Annual Action Plan. 2. Authorize the submission of the Fiscal Year 2018 - 2019 Annual Action Plan to the United States Department of Housing and Urban Development. 75B. PUBLIC HEARING - ADOPT A RESOLUTION DECLARING INTENT TO CHANGE THE WARD BOUNDARIES; HOLD PUBLIC HEARINGS 1 AND 2 ON MAY 1, 2018 AND MAY 3, 2018 RESPECTIVELY; AND ADOPT RESOLUTION DECLARING INTENT TO PLACE A CHARTER AMENDMENT FOR VOTER CONSIDERATION REGARDING BY-WARD ELECTIONS (STRATEGIC PLAN NO. 5, 1) - Clerk of the Council Office Legal Notice published in the Orange County Register on April 21, 23, 28, and 30, 2018; La Opinion on April 26, 2018; Nguoi Viet on April 25, 2018; Chinese Daily News on April 27, 2018; and Korean Daily on April 26, 2018. RECOMMENDED ACTIONS: 1.Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA, DECLARING ITS INTENT TO PLACE A CHARTER AMENDMENT FOR VOTER CONSIDERATION ON THE NOVEMBER 6, 2018 GENERAL MUNICIPAL ELECTION BALLOT TO TRANSITION FROM AT- LARGE TO BY-WARD COUNCILMEMBER ELECTIONS PURSUANT TO CALIFORNIA ELECTION CODE SECTION 10010(e)(3)(A) 2.Adopt a resolution. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, DECLARING ITS INTENTION TO CONSIDER CHANGES TO BOUNDARY LINES OF WARDS, AND FIXING THE TIME AND PLACE OF SAID HEARINGS THEREON 3. Open and Close the first Public Hearing that will explain the re-boundary process, review the criteria used to modify Ward boundaries, and allow residents to submit their ideas for potential “communities of interest” to consider in the new boundaries. CITY COUNCIL AGENDA 17 MAY 1, 2018 4. Hold Public Hearing No. 2 on the Ward Re-boundary process on May 3, 2018 at the Adjourned Regular City Council Meeting to be held at 5:00 in the Council Chamber. JOINT SESSIONS OF THE CITY COUNCIL AND THE HOUSING AUTHORITY 80A. APPROVE REQUEST FOR CONSENT BY JAMBOREE HOUSING CORPORATION TO ACQUIRE LIMITED PARTNER’S INTEREST FOR CORNERSTONE APARTMENTS {STRATEGIC PLAN NO. 4, 5} CITY COUNCIL AND HOUSING AUTHORITY ACTION RECOMMENDED ACTION: Authorize the City Manager and Executive Director of the Housing Authority to approve the request for consent by Jamboree Housing Corporation and/or an affiliate to acquire the Limited Partner’s interest in the current project partnership for Cornerstone Apartments at 805 – 904 S. Minnie Street (AGMT. NO. 2018-XXX). HOUSING AUTHORITY MEETING (Blue Agenda) WORK STUDY SESSION WS-1. UPDATE ON MOBILE VENDING - Planning and Building Agency WS-2. FISCAL YEAR 2017-18 THIRD QUARTER BUDGET UPDATE AND FISCAL YEAR 2018-19 GENERAL FUND TRIAL BUDGET, FORECAST AND CAPITAL IMPROVEMENT PROGRAM - Finance and Management Services COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A. CITY MANAGER’S COMMENTS CITY COUNCIL AGENDA 18 MAY 1, 2018 90B. CITY COUNCILMEMBER COMMENTS 1.AB1234 DISCLOSURE - This is the time for members of the Council to provide a brief oral report on any conference, meeting or travel paid for by the City. If more than one Councilmember attended the same event, the Mayor may designate one attendee to give the report. 2.ORAL REPORTS – COUNCIL COMMITTEES AND REGIONAL BOARDS Name Chair Meeting Date a. Youth, Education, and Community Services Villegas 4/23/2018 Committee ADJOURNMENT - Adjourn Meeting to Thursday, May 3, 2018 at 5:00 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. FUTURE AGENDA ITEMS  Fiscal Year 2018-19 Budget  Bristol Street Corridor Plan Update  Policy on Use of General Reserve and Enterprise Funds  Amendment to Metro East Mixed-Use Overlay District  Jail Reuse Study  Work Study Sessions: Work Cooperative o  Ordinance – Liability Fund  Resolutions regarding November 6, 2018 General Election Councilmembers for Ward 2, 4, 6 and Mayor seats; and Charter Amendments Regarding o Mayor’s Signature Authority and By-Ward Elections CITY COUNCIL AGENDA 19 MAY 1, 2018