The URL can be used to link to this page

Home My WebLink About25D - AGMT CROSSING GUARD SVCSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 15, 2018 TITLE: APPROVE A LETTER OF AGREEMENT WITH ALL CITY MANAGEMENT SERVICES TO PAY OUTSTANDING INVOICES FOR ADULT CROSSING GUARD SERVICES {STRATEGIC PLAN NO. 1,1} I RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on tst Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute a letter agreement with All City Management Services Inc. (ACMS) to add additional funds to agreement #A-2015-054, which will cover the cost of three remaining Invoices totaling $74,846.47, subject to non -substantive changes approved by the City Manager and City Attorney. On March 1, 2015, the City entered into agreement #A-2015-054 with the All City Management Services Inc. for adult crossing guard services. The agreement amount was not to exceed $2,217,175. The agreement expired on February 28, 2018. During the course of the agreement, the Police Department Traffic Division increased crossing guard services, at the direction of the former Chief of Police and City Manager, at three locations. These three crossing guards were added at the intersections of Edinger/Raiff, Edinger/Center and Kennedy Middle School. Additionally, mandatory minimum wage increases and State of California Wage Orders regarding Split Shift Wage Differential laws took effect. These costs depleted the agreement amount and contingency leaving no funds to pay three remaining invoices. The new agreement that Council approved on March 6, 2018 includes funds for the three new locations, minimum wage increase, and split shift wage differential. INVOICE # DATE AMOUNT 52932 Jan 14, 2018 to Jan 27 2018 $35,157.70 53464 Feb 11, 2018 to Feb 24, 2018 $27,970.09 53767 Feb 25, 2018 to Feb 28, 2018 Total $11,718.68 $74,846.47 25D-1 Letter of Agreement with All City Management Services May 15, 2018 Page 2 STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #1 - Community Safety, Objective #1, Modernize the Community Policing Philosophy to improve customer service, crime prevention and traffic / pedestrian / bicycle safety. FISCAL IMPACT Funds in the amount of $74,846.47 are available in the FY 2017-18 Police Department, Traffic Division Other Contractual Services Account (account no. 01114405 62300). APPROVED AS TO FUNDS AND ACCOUNTS: Ddvid-VaWnfim� Francisco Gutierrez (�o� Chief of Police Executive Director Santa Ana Police Department Finance & Management Services Agency Exhibit: Letter of Agreement 25D-2 MAYOR Miguel A. Pulido MAYOR PRO TEM Michele Martinez COUNCILMEMBERS P. David Benavides Vicente Sarmiento Jose Solodo Sal Tinalem Juan Villages CITY OF SANTA ANA OFFICE OF THE CITY ATTORNEY 20 Civic Center Plaza, M29 . P.O. Box 1988 Santa Ana, Caliitomia 92702 714-647-5201 . Fax 714-647.0515 WWW.santa-ana.om April 17, 2018 All City Management Services, Inc. Attn: Baron Farwell, President & GM 10440 Pioneer Blvd., Ste. 5 Santa Fe Springs, CA 90670 RE: Agreement to provide payment for invoice #'s 52932, 53464 and 53767 To Mr. Fawell: CITY MANAGER Raul Godinez II CITY ATTORNEY Sonia R. Carvalho CLERK OF THE COUNCIL Maria D. Huizar Please find this letter agreement between All City Management Services, Inc. ("Consultant") and the City of Santa Ana ("City") in regards to the payment of the above referenced invoices. Consultant and City entered into Agreement #A-2015-054 ("Agreement') on March 1, 2015 for a term of three years that expired on February 28, 2018. Consultant provided the City with additional invoices (attached hereto as Exhibit A) for services rendered under the Agreement and both parties to this Agreement agree that the attached invoices represent the final and total amounts due under the Agreement and there are no additional monies owed for Agreement #A-2015-054. The City agrees to pay Consultant an amount not to exceed $74,846.47 for services rendered. Very truly yours, DAVID VALENTIN Chief of Police APPROVED AS TO FORM: SONIA R. CARV O City ttorney ByI V IM W L�. TahYffH 13cy6sian Assistant City Attorney ALL CITY MANAGEMENT SERVICES, INC. BARON FARWELL President & General Manager CITY OF SANTA ANA RAUL GODINEZ II City Manager ATTEST MARIA HUIZAR Clerk of the Council SANTA ANA CITY COUNCIL MgudA Pdido Mz1Nde Martinez Vicente samiento Jose Sdedo P. David Benawdes Juan Yllegas Sal Tmajero Mayor Mayor Pro Tem, Ward 2 Ward t Ward 3 Ward 4 Ward 5 Wan16 modidora�unta-anaoro mimadinezldsanta-ana.om vsar�dentorlsantaana ora isdomef .nt..ana ora dbenawdesaawla-ane om ivilemaa5santa-ana.om stinaieroklsantaana.ora 2501-3 April 17, 2018 Page 2 Exh. A - Table of Costs for Invoices (Invoice #'s 52932, 53464 and 53767) Invoice # Date Range Amount 52932 January 14, 2018 —January 27, 2018 $35,157.70 53464 February 11 2018 —February 24 2018 $27970.09 53767 February 25, 2018 — February 28, 2018 $11.718.68 Grand Total $74.846.47 SANTA ANA CITY COUNCIL Aliguel A PNido made MaNaez Vicente Samiento Jose Solana P. David 9enaWsa Juan Ydlegas Sal Trials,. Mayor Mayor Pro Tem, Wad 2 Wad 1 Ward 3 Wad 4 Wand 5 Ward 6 moelidoftanta-ana ora onind"rinez(dsanta-ana ora vsarmiedoansanta-ana ora lsolorio(dsanla ana ora daanavidasesada-ana or. WTi,gas0santa-ana ora stinayotEsanta-ana or 25D-4 Bill To Santa Ana Police Department Attn: Gabriela Laufer 60 Civic Center Plaza (M-18) Santa Ana, CA 92702 ALL CITY MANAGEMENT SERVICES Date Invoice # 2/1/2018 52932 Please Note Below - New Remittance Address P.O. Number Hours Description Rate Amount 2,109.04 School Crossing Guard Services 16.67 35,157.70 SCANNED OR 15 201 �ait�y fi Total_ ._ Please Note - Remit Payment Only to New Address All City Management Services, Inc. P.O. Box 8359 Pasadena, CA. 91109-8359 25D-5 I Bill To Santa Ana Police Department Attn: Gabriela Laufer 60 Civic Center Plaza (M-18) Santa Ana, CA 92702 ALL CITY MANAGEMENT SERVICES Date Invoice # 3/1/2018 53464 Please Note Below - New Remittance Address P.O. Number Hours Description Rate Amount 1,677.87 School Crossing Guard Services 16.67 27,970.09 SCANNED OAR 2U 2�1 �s ri, Q�February-1��:?018 a'°`rv�`�,.'2i118 T al Please Note - Retail Payment Only to New Address All City Management Services, Inc. J P.O. Box 8359 Pasadena, CA. 91109-8359 25D-6 ; _. Bill To Santa Ana Police Department Attn: Gabriela Laufer 60 Civic Center Plaza (M-18) Santa Ana, CA 92702 ALL CITY MANAGEMENT SERVICES Date Invoice # 3/16/2018 53767 Please Note Below - New Remittance Address P.O. Number Hours Description Rate Amount 2,341.85 School Crossing Guard Services 16.67 39,038.64 )oR.017 h X. dslt�.��hr =Oman" n� 6 N� Total $A038.64 Please Note - Remit Payment Only to New Address All City Management Services, Inc. P.O. Box 8359 Pasadena, CA. 91109-8359 25D-7 25D-8