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City of Santa Ana Proposal to Provide Solid Waste Consulting Services RFP NO.: 18-006 • Participate in up to five negotiation sessions with selected contractor(s) • Prepare final franchise agreement , including up to three revisions Special Concerns HF&H desires to ensure a smooth and successful RFP process that can withstand challenges from unsuccessful proposers. For example, a recent RFP process in the City of Whittier managed by another consultant was challenged and the City rescinded the award. HF&H was subsequently retained in Whittier and tasked with negotiating new franchise agreements with two contractors. HF&H RFP processes have not been successfully challenged during over 30 competitive processes conducted by our Southern California office. One important feature of our process is to have the City Council adopt process integrity guidelines limiting proposer contact to specific City -designated representatives during the proposal evaluation period. We also confirm in writing any unclear terms in the proposals and provide proposers an opportunity to confirm the accuracy of our representation of their proposal before finalizing the evaluation report. This helps to avoid misunderstandings or challenges later in the process. Anticipated Approach TASK 1: Facilitate Development of City's Green Policy and Goals Relative to Solid Waste and Recycling Subtask 1A: Review Background Documents/Consult with City HF&H will meet with City Staff to further solicit input on their current understanding of the City's goals and obtain relevant documents for review. After consultation with City Staff, HF&H will review the existing Source Reduction and Recycling Element (SRRE), Household Hazardous Waste Element, Non -Disposal Facilities Element, and applicable laws related to solid waste, including the City's Integrated Waste Management Ordinance and Municipal Code, as prescribed. In addition we will review the current franchise agreement, tonnage and diversion reporting, recommendations to staff from previous consultants, and other relevant documents that we may obtain from the City in order to supplement our current understanding of the City's existing solid waste programs and service arrangements. Realizing the Council's desire for a paradigm shift toward innovative environmental programs, our focus during the review of these documents will be a qualitative review of pros and cons under the current system with an emphasis on potential enhancements and options for consideration by the City. HF&H will then prepare a discussion document for our kickoff workshop with the City Council that will include our understanding of trends in the solid waste industry, examples of policies implemented in other jurisdictions, and key resolutions that will affect the development of the City's green policy and goals. At this meeting HF&H will engage the City Council to further understand concerns, priorities or other relevant information that will help shape the City's environmental future. Our meeting document will facilitate an informed discussion of solid waste and recycling, including the latest trends in the industry, existing and upcoming relevant regulatory requirements, and other important developments, and, most importantly, how these items may impact the City and its solid waste contracting needs. It is important the City have a realistic understanding of not only what is changing in the industry in general, but what is specifically available now and in the relevant future to the City of Santa Ana. April 4, 2018 Page 10 HF&H Consultants, LLC