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C of Santa Ana Proposal to Provide Solid Waste Consulting Services RFP NO.: 18-006 Properly worded and targeted questions are key to a successful survey. We have collected questionnaires completed at community meetings, as well as soliciting survey responses by mail or telephone polling, from cities including Inglewood, Lawndale, Newport Beach, Rancho Palos Verdes and Palm Springs. We have obtained response rates on mailings of up to 30%. Subtask 1D: City Council Workshop HF&H will lead up to three workshops with the City Council to communicate findings obtained during Subtasks 1A through I and confirm Council priorities and issues. These meeting will serve as a forum for HF&H to introduce options for consideration for the City's green policy and goals while simultaneously receiving further input and feedback from the City Council. Subtask 1E: Create Memorandum Outlining Green Policy and Goals Based on City Council direction, HF&H will prepare a concise memorandum outlining recommended policies and goals. This memorandum will assist in facilitation of the RFP process by providing a concise summation of the City's goals as well as recommended steps toward achieving these goals. Specific program costs will be obtained during the RFP process. Subtask 1F: Attend City Council Meeting HF&H will attend a City Council meeting where we anticipate that the City Council will vote on implementation of the green policy and goals. Optional Subtask 1G: Develop Comprehensive Zero Waste Operations Strategic Plan As an alternative to developing the memorandum in Subtask D, HF&H will prepare a comprehensive strategic zero waste operations plan that includes: (i) background and context for selection of the recommended programs/policies that will support the City in achieving its diversion goals, (ii) a road map for implementing the programs/policies in terms of the timeline and funding methods, and (ill) serves as a resource for all stakeholders. We envision that the Plan will summarize the findings of the preceding tasks and will document the following items: • Current baseline conditions and programs/policies • The process for analyzing enhancements to the current system and for identifying and analyzing new programs and policies • The full Menu of options from which a short-list of options will be selected • Summary of the stakeholder/community participation process (including an attachment that documents comments received on the Draft Plan) • Implementation of the road map laying out a phased implementation approach and the timing thereof • Planning level cost impacts for significant programs ranked as low, medium and high cost impacts The Livermore High Diversion Plan is provided as a work sample in Attachment C. TASK 2: Provide Programming Recommendations to City Council Subtask 2A: Develop Program Recommendations HF&H will develop a list of programming recommendations to be included in the RFP based on the City's green policy and goals, as well as the input received during community meetings. April 4, 2018 Page 12 HF&H Consultants, LLC