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City of Santa Ana Proposal to Provide Solid Waste Consulting Services RFP NO.: 18-006 Subtask 2B: Present Findings to City Council We will present our findings to the City Council for the Council to prioritize programs for inclusion in the RFP process. The City has expressed a desire to issue the RFP with required services as well as optional services, and this council workshop will serve as the ideal forum for deciding which programs to include under each category. Based on our industry experience and proprietary databases we are able to identify the programs that will have a significant impact on costs or waste diversion verses those that will have only minor impacts. Subtask 2C: Update Program Selection Based on Council Direction HF&H will update the list of programming recommendations based on input from City Council obtained during Subtask 2B. Task 3 Prepare and Issue Request for Proposals Subtask 3A: Gather and Review Operating Data We will collect available data regarding the current services provided. We will prepare data collection forms to assist the City and/or contractor in providing additional information in a user- friendly format. It has been our experience that when proposers are confident about the accuracy of operating data contained in the RFP, they propose lower rates and include fewer contingency costs. Collecting data in this manner also may uncover additional issues, such as poor reporting or low program participation that will help shape the future policies, goals, and RFP. We will review the data gathered for overall reasonableness. Subtask 3B: Prepare Service Specifications, Draft RFP and Agreement Based on the information and direction received in prior tasks, we will prepare the draft RFP, draft the agreement, and criteria to be used in evaluating the proposals received. If the City desires, HF&H will use our exclusive BRAVO approach. 0 ase Proposal ° equired lternatives s, ® ptional Proposals The BRAVO approach divides services into three categories, base services, required alternatives, and optional proposals. Base services are services that will be required to be provided by the winning bidder should they be awarded the contract. Required alternatives are additional programs that proposers are required to propose on, but the service may not be incorporated by the City if the City determines the benefits outweigh the costs. Finally, the optional proposals allows the proposer to incorporate programs that they believe add value to the City that were not initially included in the RFP scope. April 4, 2018 Page 13 HF&H Consultants, LLC