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City of Safi Ana Fee Estimate to Provide Solid Waste Consulting Services <br />RFP NO.: 18-006 <br />Solid Waste Agreement Competitive Procurement Workplan <br />Task DescriptionSr. <br />Vice <br />Sr. Project <br />9 <br />1, dpeter _@ cjty's Collectlon-Needs - <br />President <br />A. Initiate project <br />-- <br />1 Review existing documents and prepare for kickoff meeting <br />2 Develop meeting document and meet with City staff <br />3 Prepare Project Plan <br />B. Prepare for and participate in up to 5 community meetings <br />C. Assist City collecting community data through surveys and meetings <br />D. Prepare for and participate In three City Coumll workshops <br />E. Create memorandum outlining green policy and goals <br />F. City Council meeting to confirm green policy and goals (CC Mig #1) <br />2 <br />4 <br />4 <br />20 <br />4 <br />18 <br />4 <br />5 <br />8 <br />8 <br />8 <br />20 <br />4 <br />18 <br />2 <br />5 <br />4 <br />- <br />- <br />8 <br />6 <br />20 <br />10 <br />16 <br />12 <br />40 <br />16 <br />42 <br />26 <br />10 <br />O tlonal <br />Task -fees not Included In cost <br />estimate <br />G. Optional Sublask: Development of comprehensive zero waste operations plan <br />61 <br />73 <br />38 <br />172 <br />Subtotal: Task 1 Hours <br />2. ;Provide Programming Recommendations to CRy Council-; <br />A. Develop program recommendations <br />B. Council meeting to present and discuss program recommendations (CC Mtg 42) <br />2 <br />5 <br />4 <br />5 <br />8 <br />14- <br />10 <br />C. Update program selection based on Council direction <br />2 <br />2 <br />4 <br />9 <br />11 <br />8 <br />28 <br />Subtotal: Task 2 Hours <br />3. Prop and iss; equest,[orpropdsals_ <br />A. Gather and review operating data <br />S. Prepare service specifications, draft RFP and agreement <br />4 <br />16 <br />2 <br />24 <br />20 <br />80 <br />F 26 <br />120 <br />C. Revise documents up to three times after revew by City Attorney, other City staff, <br />and potential proposers <br />D. Attend Council meeting to approve RFP package (CC Mtg #3) <br />E. Solicit proposals <br />F. Prepare for and attend proposers' conference <br />12 <br />5 <br />1 <br />2 <br />20 <br />5 <br />2 <br />4 <br />20 <br />- <br />52 <br />10 <br />3 <br />6 <br />G. Prepare addenda <br />4 <br />8 <br />2 <br />14 <br />40 <br />63 <br />102 <br />205 <br />Subtotal: Task 3 Hours <br />-4. Review and Evaluate Proposals <br />A. Review proposals for completeness <br />B. Evaluate complete proposals (maximum of six) <br />C. Evaluate proposed rates and operating assumptions <br />18 <br />8 <br />6 <br />24 <br />2 <br />60 <br />24 <br />6� <br />102 <br />34 <br />D. Prepare follow-up questions for proposers <br />E. Review responses and clarify unresolved issues <br />F. Interview proposers <br />G. Contact references for recommended proposer <br />H. Prepare draft evaluation report <br />I. Review City comments and prepare final evaluation report <br />6 <br />4 <br />8 <br />1 <br />16 <br />4 <br />8 <br />8 <br />g <br />2 <br />24 <br />6 <br />8 <br />8 <br />8 <br />16 <br />2 <br />22 <br />20 <br />16 <br />11 <br />56 <br />12 <br />J. Attend City Council meeting to select contractor for negotiations (CC Mfg #4) <br />5 <br />5 <br />10 <br />70 <br />93 <br />126 <br />289 <br />Subtotal: Task 4 Hours <br />5.:'Negotiate Final Agreement and Prepare aNew Agreement <br />A. Prepare for and participate in up to four negotiating sessions <br />B. Prepare revised portions of Agreement (up to 3 revisions) <br />24 <br />12 <br />32 <br />24 <br />- <br />- <br />56 <br />36 <br />C. Attend Council meeting for approval of final agreement (CC Mtg #5) <br />5 <br />5 <br />10 <br />41 <br />61 <br />102 <br />Subtotal: Task 5 Hours <br />Total Hours <br />221 <br />301 <br />274 <br />796 <br />Hourly Rate <br />$ 279 <br />$ 245 <br />$ 175 <br />Subtotal <br />$ 61,659 <br />$ 73,745 <br />$ 47,950 <br />$ 183,354 <br />Expenses <br />$ 646 <br />Total Fees and Expenses* <br />$ 184,000 <br />Excludes Optional Task 1G: Development of Comprehensive Zero Waste Operations Strategic Plan <br />May 4, 2018 Page 2 HF&H Consultants, LLC <br />