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EXHIBIT B Ci!Y of Santa Ana Fee Estimate to Provide Solid Waste Consulting Services RFP NO.: 18-006 HF&H Consultants, LLC Fee Estimate to Provide Solid Waste Consulting Services Solid Waste Agreement Competitive Procurement Fee Estimate We will perform the scope of work for the competitive procurement based on time and materials. The estimated total budget is $184,000. Our actual costs could be higher or lower than this amount, depending on the complexity of the City's contracting process, the number of proposals to be evaluated, the number of negotiation sessions required, and other factors that cannot be precisely estimated in advance. In most of the competitive procurements we have conducted for other cities, the successful contractor is required to reimburse the City for its consulting costs. The proposed workplan includes preparation of an integrated residential and commercial RFP, gathering operating data, conducting community outreach, soliciting proposals, conducting a pre -proposal conference, evaluating up to six proposals, participating in up to four negotiation sessions, and finalizing an agreement with one proposer. Should more than six proposals be submitted, we estimate that the budget will increase by $5,500 per proposal. If agreements are finalized with more than one proposer, our cost will increase by $6,000 for each additional agreement. This budget does not include the cost of mass printing and distribution of surveys which, if required, are to be sent by the City. The budget includes the following meetings: five community meetings, three City Council workshops and five City Council meetings. The workplan on the next page itemizes hours by task and staff classification. Hours may be shifted among tasks and staff. This budget does not include costs for optional subtask 1G (Comprehensive Zero Waste Operations Plan); should the City wish to include such a plan, the scope, budget and timeframe will need to be carefully considered and further discussed with the City to ensure the process accurately reflects City goals. For reference, a comprehensive zero waste plan for the City of Santa Monica was budgeted at $150,000, while the City of San Diego budgeted $150,000- $225,000. Some other communities have prepared less detailed "template" plans for around $50,000. May 4, 201S Page 1 HF&H Consultants, LLC