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City of Santa Ana
<br />Understanding of Need
<br />The City of Santa Ana!s Public Works Agency Is seeking experienced professional consultants to retain on as -
<br />needed or on -call basis for various general engineering design and related supporting services Involving public
<br />facilities and infrastructure needs, Additionally, the City's RFP contains two Uaks! to be addressed by selecting
<br />either Option A, Option B or both A and B by providing representational scopes of work, schedule and fee. Be-
<br />low is our outline that demonstrates the understanding of the work to be provIde&
<br />Scope of Work
<br />Per the RFP, the following Is a representation of how Willdan defines the scope for Water Resources projects
<br />(Option A) and General Engineering design otherthan Water Resources (Option 8). ForTasks that are largely
<br />similar, such as Project Management, the scope has been combined for Option A and B as noted In following
<br />Task headers.
<br />Task I — Project Management — Option A and Option 8
<br />Wilklan understands effective project management Is a ne- Teak 1 Delliverables
<br />cessity to maintain project control. Because of this, WIlIdan a Meeting schedules, attendance, rosters,
<br />approaches each project with a Project Management Plan matrix, meeting agendas and minutes
<br />(PMP). The PMP Identifies the project team, stakeholders, a Detailed project schedule
<br />scope, potential project challenges, and establishes a QAJQC v Monthly project reports
<br />plan, project tasks, defiverables, and milestones. The PMP
<br />establishes regular meetings with City staff, utility companies and other participating agencies, as required, to
<br />discuss work progress, schedule, and related Issues to exchange Information, discuss and resolve Issuers, and to
<br />maintain progress of the project. The PMP Is the overarching resource that ensures effective communication
<br />and complete project control. In addition, WIlklan will dedicate a Project Manager to manage the performance of
<br />the project Including, but not limited to, facilitating coordination between the design team, the City of Santa Ana,
<br />utility companies, and other stakeholders directly affected by the proposed project. The Project Manager will au-
<br />perviso, coordinate, monitor and review the project design for conformance with City standards, policies, and pro-
<br />cedures and will be responsible for.,
<br />. Maintaining continuous communication with City Project Manager, Including meetings to review the prelimi-
<br />nary design and projeot status at 30-, 60-, and i 00-parcent completion.
<br />0 Providing monthly project status report, or as specified in the PMP.
<br />V Overseeing project delivery targeting proposed schedule and mlnlmbdng project budgot.
<br />Wilidan will facilitate a pre -design meeting with City representatives to review the project In detail. Wilidan will
<br />determine requirements and procedures for design, ongoing review, and coordination. In consultation with City
<br />representatives, Willidan will determine relevant Issues specific to the project, design standards, and funding Ilm-
<br />Its. Progress meetings will be hold monthly or more frequently if needed, with City staff, permitting agencies and
<br />utility companies as needed,
<br />Task 2 — Agency and Utility Coordination — Option A and Option 8
<br />Subtask 2.01 — Conditions RevJew, Opilon A: WIlIdan will review available well data to be provided by the
<br />City of South Gate, Including well completion and testing reports, well geophysical loge, well Inspection videos,
<br />hydraulic efficiency tests, water quality tests, and other pertinent Inforrnatlon. Wilklan will use the Information pro-
<br />vided by the Chyto prepare an assessment summary letter Including discussion of the risks and benefits assod-
<br />ated with alternative rehabilitation procedures. The summary letter will also Identify If any additional testing Is re-
<br />quired prior to, or during well rehabilitation to fill data gaps or prDvido essential Information.
<br />Subtask 2.02 — Agency and Utility Coordination. Option A AND Task 2.02 Deliverables
<br />Option B., WHIdan will request utility atlases I rom utility Companies Well Assessment Summary Letter
<br />known to operate and/or maintain facilities within the project areas for Meeting agendas and minutes
<br />reference In the Improvement plans. Willdan will conduct a utility Inves- Utility notification letters
<br />tigation to Identify utilities that will be Impacted and will research prior Utility matrix
<br />rights to clearly Identify parties responsible for relocation of the affected
<br />utilities. Willulan will coordinate the utility Improvements with the Identified utility companies, Including the Impacts
<br />to high-hazard/high-pressure facilities.
<br />Per the Ctlys Request for Proposal, coordination with utility companies will Include -
<br />Prepare Initial request for utility Information such as atlas sheets, mapping, or as-bullt plans and develop trill-
<br />ity base map based upon Information received from Willy, companies.
<br />Comprehensive. Innovative. Trusted. Proposal for On-Catl Engineering
<br />RFP No, 17-08$
<br />25E-733
<br />2:1.
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