Laserfiche WebLink
INTERNAL SERVICE FUNDS <br />FINANCE & MANAGEMENT SERVICES PROGRAM <br />Stores & Property Control 07610102 <br />Statement of Purpose <br />To provide warehousing, supply chain management, and capital asset disposition services to City departments <br />This program is responsible for the City's warehouse operation which is based in the Corporate Yard. Stores staff order, <br />receive, carry, issue, deliver, and track City departments' supplies and materials. This program is also responsible for <br />capital asset records administration, Material Safety Data Sheet (MSDS) documentation, Motor Pool operations, <br />Yard hazardous waste/e-waste disposal, and disposition of surplus City assets including unclaimed property. <br />Accomplishments in FY 2017-2018 <br />* Expanded consignment business model with current vendor (shamrock) <br />* Modernized surplus procedures by moving from traditional live auctions to online global auctions. <br />* Performed physical count of Central Stores inventory (100% count) and Capital Assets (10% sample count). <br />* Began development of "Cycle Count" inventory procedures <br />* Instituted new long-term fuel contract with IPC (Santa Ana vendor) <br />* Instituted insource fuel contract with OCFA <br />Action Plan for FY 2018.2019 <br />* Dispose of regular and E -waste surplus property through transfers, recycling, and auction. <br />* Improve marketing of Stores inventory to all City Departments <br />* Improve procedures for tracking vehicles and other equipment awaiting surplus. <br />* Continue staff training on handling Hazardous Material based on new automated MSDS program. <br />* Dispose of regular and E -waste surplus property through transfers, recycling, and auction. <br />* Finalize Cycle Count inventory process <br />Actual <br />Actual <br />Estimated <br />Objective <br />PERFORMANCE MEASURES <br />FY 15-16 <br />FY 16-17 <br />FY 17-18 <br />FY 18.19 <br />Service Level <br />$ Value of Stores inventory <br />$625,000 <br />$625,000 <br />$600,000 <br />$550,000 <br /># of Product Lines carried <br />1,700 <br />1,700 <br />1,700 <br />1,700 <br /># of Store items issued <br />150,000 <br />150,000 <br />140,000 <br />140,000 <br /># of Surplus items processed: <br />Vehicles <br />75 <br />75 <br />50 <br />50 <br />Others (electronics, furniture, etc) <br />1,500 <br />1,500 <br />1;000 <br />1,000 <br />1,575 <br />1,575 <br />1,050 <br />1,050 <br />Total <br />Efficiency <br />Per Full -Time Equivalent Stock Clerk: <br />Average # of items issued <br />150,000 <br />150,000 <br />150,000 <br />150,000 <br />Average # of items received <br />75,000 <br />75,000 <br />75,000 <br />75,000 <br />Effectiveness <br />• of requests processed within 24 hours <br />100% <br />100% <br />100% <br />100% <br />• of Surplus items auctioned: <br />Vehicles <br />100% <br />100% <br />100% <br />100% <br />Others (electronics, furniture, etc) <br />100% <br />100% <br />100% <br />100% <br />3-16 <br />