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SCOPE OF SERVICES GENERAL ENGINEERING (OPTION 6) Prehrninary Design A. KICKOFF MEETING Prior to the start of the project, we will have a kick-off meeting with City Staff and the project team to review the project objectives, schedule, the $cops and approach. At this meeting, we will establish a point of contact for the project and requestall available Information related to the project. In addition, the NV5 Project Manager will coordinate all aspects of the project and menage the schedule and costs to ensure the projects completion to the satisfaction of the City. 6, DATA COLLECTION AND PROJECT DOCUMENTATION We will research all information pertinent to the project such as the latest street improvement plans, right of way maps, previouslntersections and median Improvement plans, storm drain; water and sewer plans, and utility plans inorder to Ineludo this information in the project plans. C. DESIGN SURVEY The survey tasks include, but are not limited to, the following; We will perform a topographic survey and prepare base Maps. We will snake sure our base maps show the right of way, curb and gutter, sidewalk, parkway, street centerline, access ramps, driveways, signs, poles, otc. In addition, we will include all information obtained from ail affected utility companies within the roadway and parkways. The base reaps will then be confirmed during our field walks, The main objective is to have all existing Improvements accurately depicted In our base maps so thot.all constraints are considered during our design of the project. The survey will Include cross sections the street to adequately show the condition of the project site prior to construction, D. U"fILITY INVESTIGATION AND COORDINATION We will research and establish record location of all utilities and utility easements, as necessary, Utility coordination on the project will be ongoing and will generally consist of the following sub tasks: Notify each utility purveyor, in writing, of the City's proposed plans and sohedule and request copies of record drawings or atlas maps of existing and proposed facilities within the project boundary. • Obtain existing dry and.wat utility plans/records within the project limits. It also Includes the coordination of the adjustment of any utilities per city or other agency standards. Once the plans are completed we will send them to ail utility companies affected by the project. • Coordinate all utilities and obtain approval in writing from affected utility companies regarding conflicts, relocations and improvements. • Access the Underground Service Alert's website and compile a list of member agencies that own facilities within the project limits. • Augment and/or refine the above list based on available information at the City Records Department and from field investigation. • Utilities shown on the record drawings will be surface. verified, and added to the base map, along with the most recent easement lines shown for each fecJ11% • Identify interfaces between existing facilities and future project construction. + Consult with the. service planners and others as necessary within each utility company to resolve any conflicts.. • Keep City staff informed on all discussions with utility companies via written meeting minutes or records of telephone conversation. Prepare a Utility Notification Log to track utility company contacts and responses including contact Information and dates of ell outgoing and incoming correspondence, E. PAVEMENT EVALUATION We will provide geotoehnical investigation, recommendations, and reports to determine the exact rehabilitation methods Including but not to limited to reconstruction areas and the proper pavement thickness for reconstruction areas and overlay. We will perform a geoteehnlcal reconnaissance of the site and take up to six borings samples at strategic locations within the project area to observe the existing pavement thickness and soil conditions beneath end to facilitate collection of sub -grade soil samples for lab testing. The results of our field and laboratory testing will be provided in a report which will include; thickness of pavement section, site soil characterization, R-Value of sub -grade soils, and pavement improvements recommendations. F. PRELIMINARY PLANS Utiiizingthe above data and base plans, we will prepare a preliminary street Improvement plains and profiles using :1." = 40` horizontal and 1" = 4' vertical scale. in