65A - JAIL REUSE STUDY - Laserfiche WebLink

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exchanged, secured Council member input, and lead the evaluation process of the ideas generated. The overall goal of this process was to undertake and get broad-based input from the Council and Department administrators on individual options and assessment criteria which would aid the City in establishing the primary reuse options the consultants evaluated in depth and reported back findings, data, and future recommendations for the jail. The presentation handouts and policy direction narrative focused on the following: • Status of Study: Vanir consultants provided a summary overview highlighting the approach / methodology, scope of the data collection work, and status of the work tasks initially set for the Jail Reuse Study. The discussion also reconfirmed information exchange expectations for the purpose of conducting the workshop. • Handout. The consultants prepared and presented an Executive Summary handout which identified overall conclusions about City Jail facility space, custody levels, and condition of building systems. The summary highlighted key cityjail bookings, inmate population, and financial operational trends. The document also provided other information about the jail's building characteristics, space, constraints, and adequacy of defined functional use areas in comparison to other contemporary detention facilities constructed throughout the state. Reuse Ootions Evaluation Criteria Matrix: Vanir developed sample criteria for the reuse option evaluation which were discussed in the form of a planning matrix. The criteria matrix was intended to assist the Council in understanding major operational scheduling and financial impacts associated with implementing specific reuse ideas or options. Examples of the sample reuse criteria that were examined included (a) work needed to implement option, (b) likely implementation schedule, (c) cost investment, and (d) community impact. Vanir's team also scheduled an on-site follow-up meeting with the City Manager's staff, police department and jail administrators to review and group ideas generated by the City Council workshop. The goal of the meeting was to make sure the follow-up planning work carried out by the consultants addressed the expectations of the City Council. Task 5: Prioritize and Analyze Primary City Jail Reuse Options For Council Consideration. Using the information and results assembled in the previous planning tasks, the City Manager's staff developed and implemented a process to secure additional feedback from the community on the priority options the Vanir consultant team would analyze and report back to the City Council through the Jail Feasibility Reuse Study. The work with the City stakeholders and identified interested advocates was used to gather public input, concerns, and other potential impacts associated with the jail reuse options the City would be evaluating. The City staff organized three community meetings which took place during the month of August and September 2017. The meetings were held with (a) interested local Santa Ana community advocacy groups, (b) Santa Ana Chamber of Commerce Government Affairs Council, and (c) a city-wide public citizen forum conducted at the City Hall's Council's Chambers. The goal of the three planning sessions was to secure resident input on the key reuse options the consultant team should focus its analysis on when considering the conversion of the Jail complex to other uses. Based on the community groups suggestions combined with information and recommendations which came out of the City Council discussion forum, five priority reuse options were given to the Vanir consultant team. The reuse options included: Jail Use: Only includes the continual operational use of the Type II Jail facility as a temporary holding facility which can only detain individuals up to 24 hours. KI -1 65A-42