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Having a Cost Recovery Model and Resource Allocation Philosophy in place can help agencies answer challenging questions such as: • Are your programs priced fairly and equitably? • How will you continue to fund your agency's facilities and services in relationship to future budget constraints? • Are you using your funding in a responsible manner? • Do you have a methodology for subsidy distribution? If so, is the process transparent? • Does the way that you charge for services (facilities, programs, etc.) support your agency's values, vision, and mission? Establishing a well -crafted philosophy for cost recovery and subsidy allocation is the foundation for developing strong, sustainable financial management strategies. A solid philosophy will allow staff to recognize where subsidy is being applied, to determine if it is at an appropriate level, and to justify the PRSCA's pricing structure, including costs for new services. Your staff will be an integral part of the decision-making process for setting expectations. They will learn how to apply agency tools and budget expectations to set equitable pricing based on vision, values, and mission. Because the tool is guided by and created through the public involvement process, we establish buy -in, educate, and generate interest by being transparent and credible. Often the participating citizens, stakeholders, and partners become the agency's greatest advocates and champions for future issues, many times establishing the grassroots support for taxation issues or fee increases. This collaborative process results in consensus for a foundational philosophy which underpins discussion and decision- making. In short, this method works! This process provides a unified approach to identifying agency resource allocation and cost recovery goals and provides formulas and structure for pricing decisions for all levels of the organization. We use our proprietary Pyramid Methodology to help develop a philosophythat details the level of subsidy necessary for your agency's services (facilities, programs, etc.). Please note that this work Is intended to train the staff to continue it independently as a legacy project, and will specifically empower your staff to learn and utilize the "Pyramid Methodology" and provide results in accordance with the proposed schedule, stakeholder meetings, and review of draft documents. • Because our consultants are professionals in the parks and recreation field, GreenPlay believes that you shouldn't have to call a consultant back in to update your project. We want to train you on the tools and methodologies so you can keep them current. In addition, the tools are flexible, which will allow you to keep the basic methodology, yet respond to your current budgetary conditions/ constraints. Also, because we utilize a core project team to do this work, your own employees become internal "trainers." In addition, the final plan/ report becomes the training document for new staff. Scope of Work I. STRATEGIC KICK-OFF (SKO) AND DETERMINATION OF CRITICAL SUCCESS FACTORS Upon selection and award, our GreenPlay team will provide a Detailed Work Plan to the Project Team within 10 days for discussion at a Strategic Kick -Off Meeting as well as a material request list in order for the staff to provide us necessary information. We will review the details of the work plan and will formalize the timeline and details of the project planning process, allowing GreenPlay to become more familiar with your agency, its structure, and current practices and policies related to cost recovery and resource allocation. The agenda will include: • Refining the project scope including clarification of: desired project outcomes, uses, and goals; workshop formats; and logistics for each step. • Confirming lines of communication, points of contact, level of involvement by City leaders and staff, and other related project management details. • Description of the Acceleration Review® process designed to propel the PRCSA forward. 14 GREENPLAY« And $0 00d$0daA,",,o, 25B-50