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EXHIBIT 1 <br />guidelines. Writtenauthorizadonandsalesreceipt confiirmingpaymentmusthckepton <br />file. <br />Service and itcrns costing more than $500 traUtine purchascs)� <br />a. A designated stalFmembcr shall identify two or thre a vcnrla rs who oiler di scourtt <br />or c ompotitively priecdsupplies. Staff shallro utincly "Shop" those vendors, looking <br />for the best overall price on each order --though not necessarily on an item -by -item <br />basis. Once eachyear; thc:staff shall determine tvliichtwo ortbree vendors in the area <br />after the most competitive prices. Written documentation of the research shall be <br />maintained. <br />b. Noth ing in theparagraph above shall I preventstafffrom taking advantage oflower <br />prices from other vendors ivhenevcr better prices are available. <br />c. Whicnpossible, staffshallattempttonegotiatediscountsforlargervolume <br />purchases; and should inquire about discounts forpaying cash. <br />d. Allpuechases mustbemadowithinbudgetguidelines. Writtenauthori7ation and <br />sales receipt confirming payment mtust bekept on file. <br />Seryiee�and Items costing more than SS lUhitieaucnt 2Rt4h sesl- <br />a. A designated staffniembcr shall obtain lyritten quotes or advertisements from three <br />vendors. Purchase decisions shall be made on the basis of the most <br />advantageous purchase for OCCTAC, based on the above criteria. <br />b. Nothing i r1 the paragraph above shall prevent stalTtiom taking advantage of <br />lower prices from other vendors whenever better prices are available. <br />c. Whenpossible, staffshallattempttonegotiatediscountsforiargervolume <br />purchases, and should inquire about discounts forpay ing cash. <br />d. All purchases mustbe made within budget guidelines. Written authorization and <br />sales receipt conftrining payment must be kept on tile. <br />Sole Source ProcureMi nt <br />The use of a sole supplier is discouraged, and requires the written authorization ofthe <br />ExecutiveDircetor. Requestsfors A soureeprocurementmust include the reasonforthe <br />lack of competitive information and justification fortheselection. <br />C. Authorizatian <br />a. StaffAuthorization. The ExecutiveDirectorymayatherorHsdiscretion,giveone <br />or more staff members purchase authority for purchases. <br />25A-60 <br />