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EXHIBIT A 19200 Von Karman Avenue, Suite 360 Irvine, California 92612 Telephone: 949/251-8628 ww w. hf h - con sultan ts. com September 10, 2019 Ms. Christy I<Indig Project Manager Public Works Agency City of Santa Ana 20 Civic Center Plaza; 4"' Floor Reception, Ross Annex Santa Ana, California 92701 Re: Scope of Services to Perform Remaining Tasks: RFP NO:18-006 Dear Ms. Kindig: Managing Tomorrow's Resources Today Robert D. Hilton, Emeritus John W. Farnkopf, PE Laith B. Ezzet, CMC Richard J. Simonson, CMC Marva M. Sheehan, CPA Rob C. Hilton, CIVIC We have developed the attached scope of services to complete the City of Santa Ana's (City) request for proposals (RFP) for integrated solid waste services based on direction received from City staff during my meeting with you and the City Manager on July 8, 2019, and subsequent conversation with you on August 22, 2019. Our consulting agreement was entered into with the City on May 15, 2018. HF&H was retained to assist in the preparation of an RFP and agreement for integrated solid waste services, review of submitted proposals, and the negotiation of the final agreement. On June 9, 2019, HF&H forwarded a project status and budget update to City staff documenting tasks performed that were in addition to our originally executed scope. In summary, these Included: We have produced six iterations of the RFP package to date, versus four revisions budgeted in the work plan, and there will be at least one more based on the newest comments, which brings the anticipated total to seven Iterations. Each version of the RFP documents is a significant effort. For example, a change to the RFP service requirements may impact the agreement and cross references in several places, and possibly result in substantive changes to the rate proposal forms, supporting cost and operating data forms, rate adjustment formula, and related EXCEL exhibits. Many of the City's existing service arrangements are not described in the existing franchise agreement, increasing the level of effort to research and document current procedures. • We conducted a series of briefings at the start of the project with individual Council members to confirm their goals for the process but these were not budgeted activities. The approved budget was $1.84,000. As previously documented, we have absorbed $20,000 in fees as a one-time client service adjustment. The requested budget adjustment is $134,266. Please see the attached workplan for details. Therefore, the updated total budget is $318,266 ($184,000+ $134,266).