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CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES CaI DES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Program: Grant Award No.: Cal OES ID#: Urban Areas Security Initiative #2018-0054 059-95050 Subrecipient Name: Proj ect No: City of Santa Ana OC Civic Center Camera System Maintenance REQUEST FOR NONCOMPETITVE PROCUREMENT AUTHORIZATION Activity: OC Civic Center Camera System Maintenance Cost: $181,400(of $261,000) 2. Describe what the proposed vendor/contractor will provide. One year of all-inclusive maintenance for the entire City system. Currently, the City of Santa Ana is under a three year Master Services Agreement with Siemens Industry, Inc. for individual expansion projects, as well as maintenance. The Agreement is due to expire in November of 2020, and this request is for the third and final year of maintenance (renewed via contract amendment each of the three years of the agreement based on the availability of funding). Due to efforts by the City to streamline and maintain accountability of expenditures with vendors, a Master Services Agreement was established under which several City Departments provided funding for their individual share of maintenance of the city-wide camera system (i.e. Parks & Recreation paid for their maintenance portion, Santa Ana City Jail paid for their maintenance portion, etc.). The total cost for maintenance for the entire system in year three is $261,000. The City seeks to use FY2018 UASI funding for maintenance on only that portion of the system that was originally acquired with grant funds (system network backbone, Police Department cameras/hardware, and Civic Center Area cameras/hardware). The grant portion for that maintenance alone equates to $181,400, which is the sole basis for this request for noncompetitive procurement authorization. Describe your organization's standard procedures when considering a noncompetitive contract, including the conditions under which a noncompetitive contract is allowed, and any other applicable criteria (i.e. approval requirements, monetary thresholds, etc.). The City of Santa Ana permits sole source procurements when the product or services are only available from a single supplier who is the sole distributor or manufacturer of a product or service for which no acceptable substitute is available. This exclusiveness should be documented by the requesting department and is subject to verification. Council authorization shall be required for sole source procurements in excess of, or in the aggregate of $25,000. 4. Indicate which of the following circumstances resulted in your organization's need to enter into a noncompetitive contract. See 2 C.F.R. Part 200, Subpart D, §200.320. a. The item is available only from a single source. (Describe and detail the process used to make that determination.). The current vendor (Siemens Industry, Inc.) has unique institutional knowledge of a very complex, integrated solution that involves several sub -systems they designed, built, and have been maintaining since 2010. Furthermore, Siemens has dedicated a single engineer who possesses the pre -requisite