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Anaheim/ Santa Ana UASI Grant Office
<br />• rmvme. pagrammapc and ustai status reports the woolly.
<br />Eaardbatw and DC WC Director
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<br />OtP firetrap, Procedures,
<br />is Upon reasPt of grant award Information businessmen appropreation adjuumont for attachment to the
<br />request for council approeal. In order for new grant account number creation and budget allocatrons per
<br />obiact code
<br />• Campteto lawson entry of Proems and Activities, in order to Create budget allogbpns by prole[[, dM
<br />create Activity numbers that Identify protect and Wlutipn area as as, accounting mechanism
<br />• process purchase do ere and attach supporting documentation, such as inverter and readomg dips, provide
<br />Accounting information and grant to be charged, create ,emebursement packs. and send to City finance
<br />for vendor payment.
<br />Process Incoming Invoices tot contract vendors, attach fuppurmeg documentation, for creation of direct
<br />payment cautions, create rermtiunemen, racket, and send to Police real for payment
<br />is Process sub redpienl reimbursement packet; to check tie lectured mulescral paperwork and completion.
<br />process stab fociwent murices, peace reimbursement Wen and send to Police Focal for payment.
<br />is Turn in be-mo elbly timnl for grant personnml, aspect oronxne chits, and, lure art* PMea Fiscal for
<br />Colonel. Review monthly labor distribution reports, attaching apwoonate ltmemeets, them and use P2h
<br />Payroll program to prinrout additional information as requited
<br />is Completes budget projections few each open Hpmelard Siscunty Grant. ladudmg approved opinions. and
<br />sand cumptetird budgel to Police Fiscal few iwluslon boo f he Pre, Budget for each new fiscal year
<br />• Upow dose of giant, campiete reconciliation of City General Ledge, and a grant cash nsi
<br />completing necessary, journal yducM!r to babnce diecr rhandes,
<br />• Provide analytical support for prop_rt managers, grant manager, and grant adrunnt,,nor as needed
<br />GOflfpmW Office of finergeocir Serwas (GOICES) Procedure,.
<br />• Ensure Itnandai oamphance with me grant and any financial daecani set forth W oho Califearna Office of
<br />Emergency Sensors (previously the Office of Homeland Secunlyl and the Department of Hameana
<br />5ecupty Liaison with local. stare and federal agerecrcs regarding Rnandal matters related to the
<br />administration of me Homeland Security Grants.
<br />• Parmcipii in grant application and Investment Justifications 3Vegional, hale, and federal leach
<br />• Asnst and romdete gran, applications and grant motlifiatinn requests via the California cXhce of
<br />Ere argercy Servicn workbook, Confirming momfisapons to the unilateral proffer mains, training and
<br />exercise rosters, approved protect applications, and protect descriptions tie reflected In the workbook.
<br />• Compaete gram Cash require and ado.., using the workbook, from Competed rainbursament packet;.
<br />training packers, equipment ledger, and Cary General Ledger via IAWSON. Request City unions, attach
<br />workbook, and send to the Cahfamla Office of Emergency Services far reimbursement.
<br />• Once checks Men pnhn encore from me State, add A copy to the [ash request flees, attach pfnxsent City
<br />mo,ew, and deferrer to Treasury for deposit
<br />is Work men City Accounart to Calculate voterest earned on cash advances, tracking vendwysuprNtplenl
<br />Payment- Compared to advance Chad deposit date. Request ched to the FedarN DepNMenl of Neailh
<br />and Human Ser,,I for all interest earned on grant advances.
<br />• Maintain an updated database of ad financal points of contact and conduct periodic is a financiai
<br />monitoring of Homeland Security Grand subreclple t s.
<br />• Umfud financial and budgetary onalvda of Gpneral Ledges, ProjM and atiwtty, Report, tabor
<br />"ributicn Report, and Reyenue Lodger rapier.
<br />• Prepare AM wlnvb be annual wdgress reports (BSIRI into The federal Grant Reporting tool
<br />#392280
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