25D - AGMT FOR RIGHT OF WAY ON-CALL

Home Browse Search

UNDERSTANDING OF NEED/PROJECT APPROACH Coordination and Project Management Our approach to project management is based upon established principles as established by the Project Management Institute. Through our meticulous approach, we maintain project controls, create efficiencies to accelerate the right-of-way effort and produce quality results. Based on our extensive experience delivering similar local street and capital improvement projects such as highways, grade separations and flood control projects, The ROW Company is fully prepared to assist PWA with professional right-of-way acquisition services. In our proposal we outline important methods for effectively providing real estate/right-of-way services, built upon our meticulous planning and execution. We establish and maintain lines of communication to keep PWA and Stakeholders informed of real time status and planned activities. The ROW Company personnel are prepared to meet with PWA staff to discuss issues pertinent to assigned tasks and will proactively participate in project and agency meetings to discuss acquisition status and progress. Our team is prepared with a communication plan that includes: • Weekly teleconference with ROWCO's Project Manager and the PWA Project Manager to discuss urgent project matters, questions, concerns and status updates. • Monthly in -person (or videoconference) meeting with ROWCO's Project Manager and PWA for status report updates (In addition to monthly PDT). • Weekly ROWCO staff meetings. We encourage PWA participation. • All meetings incorporate minutes and "Look Aheads" to keep the project team informed of current status and planned activities. Administration We conduct all right-of-way activities including project filing and documentation requirements in compliance with the State Act and Uniform Act requirements. In addition, we are experienced with Caltrans processes when projects are federally funded. As a standard practice we acquire property rights utilizing the highest procedural standards and filing systems, and we supervise, coordinate and monitor the activities of our subconsuLtants in accordance with these standards. We adhere to the Caltrans parcel system for on -system projects as appropriate, whereby the Department assigns parcel numbers for acquisitions incorporated into State systems. By contrast local agencies create their own parcel file systems for federally funded off -system projects. Regardless of the filing system it is critically important to develop and maintain filing systems at the earliest stages of project development. Our file systems save time, increase efficiencies, and streamline document review processes and project certifications. We also develop effective work plans through identification of project funding and regulatory requirements in the earliest stages of development. For example, for the purpose of a highway project, all right-of-way activities are performed in accordance with the Caltrans Right -of -Way Manual and Local Assistance Procedures Manual, Chapter 13 "Right-of-way" For on -system (highway) projects we adhere to California Transportation Commission (CTC) regulations per the Caltrans Right -of -Way Manual. ac ' FROPOSALTO CITY OF SANTA ANA, RFP a.: 25D-118 �V✓C0�"e