25D - AGMT FOR RIGHT OF WAY ON-CALL

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If federal participation for the right-of-way scope is being pursued or has been obtained, the project must have an approved E-76 prior to offers being made. We confirm the project has obtained an approved National Environmental Policy Act (NEPA) document to proceed with acquisition activities. Our experienced team is highly successful negotiating settlements with owners and reducing the likelihood of proceeding to Resolutions of Necessity (RON). As some of our staff are former Caltrans employees, we are highly experienced with Caltrans certification requirements and submittal processes. We assist public agencies in meeting certification requirements within expedited timelines. These steps are taken at the earliest stages of project development. Schedule and Progress Reports ROWCO's Project Manager develops an expedited Project Schedule for each Task Order that includes milestone delivery dates, and meticulously planned and executed management and agent tasks that support delivery milestones, from the initial appraisal phase through property demolition. The schedule assesses any long -lead items such as environmental issues or obtaining additional right-of-way requirements after right-of-way activities have been initiated, and other risk items that can affect project schedule, which are monitored, mitigated and communicated throughout the project as part of our comprehensive project controls. The schedule is tracked throughout project duration and monthly progress reports are submitted to PWA outlining current status, action items and outstanding issues for review and approval, which is beneficial in preparing quarterly reporting requirements for federal oversight projects. The Project Schedule is not a static document. it is an important tool that accounts for a myriad of scenarios that may be encountered throughout a project based upon our years of management experience. For example, our team may prepare a schedule that includes delivery with condemnation and delivery without condemnation so there is a clear understanding that once milestones are met, i.e. first written offers, if settlement is not reached within reasonable time, we proceed with a schedule based upon condemnation. Our project schedule recognizes certain activities can be completed prior to environmental approval. We inform PWA of such opportunities to expedite schedule and associated risk, depending upon the status of environmental documents. Our staff is available to attend any City Council meetings if necessary, to present project information and address any right-of-way concerns. In keeping stakeholders informed, we recommend that those most effected by projects (i.e. tenants, property owners and businesses) remain at the forefront of our planning and communication efforts. We emphasize proactive and consistent communication with stakeholders at the earliest stages of project development to build rapport and ensure the success of right-of-way services. In projects funded by the Federal Transit Administration (FTA), prior to acquisition activities and environmental approval our management team develops a Real Estate Acquisition and Management Plan (RAMP) that addresses all phases of right-of-way delivery, including cost estimating, project scheduling, staffing, appraisals, document control and condemnation roles and authorizations. In the RAMP we assess the costs and risks of obtaining early appraisals prior to the Project Approval & Environmental Document (PA&ED) or Preliminary Engineering Environmental Document (PE&ED), which allows acquisition offers to coincide with environmental approval, saving months in the project schedule. go ` Risk Management We proactively manage risk for project scope, cost, and schedule control. We extensively utilize tracking reports for managing right of way tasks within a scope of services. Tracking reports are an effective tool to manage project schedules and risks. PRO POSAL TO CITY OF SANTA ANA, RFP zo- 25D-119