25D - AGMT FOR RIGHT OF WAY ON-CALL

Home Browse Search

Our Acquisition Manager coordinates with PWA for the preparation of documents including the Purchase and Sale Agreement and Deed and ensures appropriate deed jackets are utilized for each acquisition type. Our Senior Acquisition Agents prepare Title VI information and the Acquisition Brochure and acknowledgment per Caltrans Right -of -Way Manual requirements. In addition, we prepare any additional documents PWA requires as part of its policies and procedures. Our Acquisition Manager reviews all offer package documents, including Summary Statements, prior to the offers being made. Prior to owner meetings, our Senior Acquisition Agents review appraisal reports and clarify any questions with appraisers. Our Senior Acquisition Agents conduct good faith communications with property owners and maintain excellent documentation in accordance with PWA and Caltrans standards. Our Senior Acquisition Agents document owner claims, information, or suggested resolutions in the parcel diary, as well as confirmation of Title VI delivery. Owners are informed of their right to obtain an independent appraisal by a State -certified appraiser, not to exceed $5,000 (Code of Civil Procedure section 1263.025), and are given a reasonable amount of time to consider offers and present material relevant to value determinations (30 days and a minimum of 3 contacts). Our Acquisition Manager and Senior Acquisition Agents prepare any administrative settlements in coordination with PWA when it is reasonable and in the public interest. Once agreements are reached, our Senior Acquisition Agents secure grantor approvals and signatures on the Purchase and Sale Agreements and Deeds. The owner - signed documents are reviewed by our acquisition manager, who provides recommendations for approval to PWA. Our Acquisition Manager provides a written summary for each parcel acquisition on a monthly basis or as directed by PWA. The summaries include a brief history of services, documentation provided, and any negotiation issues identified. A central aspect of our service is communicating the progress of our acquisition activities. Additional services include negotiating loss of rent agreements as necessary. If personal property is identified within the required right-of-way, we inform PWA and recommend initiating relocation activities under the Uniform Act, and we proceed with relocation activities if approved. nn Proactive Community mmm Engagement Proactive communication builds understanding, trust and cooperation with public stakeholders. We emphasize proactive public engagement from the earliest stages of development through implementation to build rapport with our diverse communities and ensure successful project delivery. Coordination with Title and Escrow Services Upon obtaining approved agreements, escrow is opened by our Senior Acquisition Agents by submitting an instruction letter, and providing the purchase contract, title insurance coverage and notarized deed to the escrow company. Our Acquisition Agents coordinate the following escrow activities and ensures expeditious acquisitions by: • Reviewing title reports and documents for submission to escrow: • Working with escrow to facilitate title clearance matters per the escrow instructions: • Providing any payment coordination for taxes due or lien releases, and assisting with securing any full or partial re -conveyance instruments from lien holders of record: • Facilitating recordation of corrective deeds to clear vesting issues: PRO POSAL TO CITY OF SANTA ANA, RFP 2o- �=4✓co�"e 25D-124 11