25D - AGMT FOR RIGHT OF WAY ON-CALL

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Our QA/QC activities include reviewing consultant deliverables, such as confirming PWA has approved just compensation following our appraisal review, ensuring all required services such as Title VI (for an on -system projects) are documented, and closing out acquisition files, among other services. We ensure compliance with the FHWA, State Relocation Assistance Act Policy for Real Estate Acquisition, and the CaLtrans Local Assistance Procedures Manual and Right -Way -Manual. Right-of-way is fraught with unforeseen challenges and inherent risk. Our team -based methods are a key component of proactively managing risk for scope, schedule and budget control, in addition to maintaining a risk register to address impacts that may involve long Lead times prior to or during construction, such as electrical facilities identified in field review for example. Keeping PWA updated on the status of right-of-way capital costs can be a key component of managing risk. As a proposed enhancement, our team can monitor project costs and budgets if necessary. Such activities include: • Tracking and monitoring capital and support costs with programed costs. • Updating budget reports to ensure PWA is prepared for unanticipated costs. • Verifying the validity of programmed costs, enabling PWA to seek additional funding at an earlier stage if necessary. Preparing Reports/Coordinating Surveys We work closely with PWA staff, project managers and consultants to prepare any technical reports, such as Relocation Assistance Plans or Relocation Impact Reports and work with design to develop alternatives where property owners are impacted. We have extensive experience preparing data sheets based on various alternatives to assess any impacts to owners and businesses. We coordinate with appraisers and right-of-way engineers to obtain early access for environmental site analyses (phase i. site assessments), as well as provide access for consultants, obtain permits or coordinate surveys as necessary. Cost Estimating Our team is highly experienced with appraisal principles as defined by the Uniform Standards of Professional Appraisal Practice (USPAP), various approaches to value, as well as estimating the scope of full and partial acquisitions and mitigations to prepare cost estimates. Based upon data provided by the design team, we review right-of-way impacts to property and collect property data, which is used to develop Lists of comparable properties for the preparation of cost estimates/data sheets. Our team ensures right-of-way project costs are properly identified and programmed for any issues that may arise, reducing funding risk and ensuring projects stay on path for delivery. Establishing and Maintaining Records Prior to commencing right-of-way activities, we determine how files are established, accessed and maintained to ensure document and quality control. Files are created for each interest acquired or relocation case. Files include diary entries, document checklists, supporting documents and Title VI information. Our support team maintains a documented review of files on a regular basis. We implement document control procedures integrated with PWA's record keeping systems. We promptly submit to PWA copies of all correspondence, contracts, appraisals, and other records and project related reports. PROPOSALTO CITY OF SANTA ANA. RFP a.; �=4✓co�"e 25D-143 30