FULL AGENDA PACKET 2021-07-06 - Laserfiche WebLink

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EXHIBIT 1 .1. Access to Records. CITY and the United States Government and their representatives or auditor; Shall have access for purposes of monitoring, audiling, and examining STT4RFC'TPTFNT's acLivitics :ind per-Inranance, to hook,, (toCILUMIL, and papers, arnl Llrc right to exourtirre records or SLIMLCIYILN Fs subcontractors, booldwcpers and accountants, employees and participants in rcgard to said program. CITY and the United States Government and their representatives or auditor, shall also schedule on -site monitoring at their discretion- Monitoring activities may also include, but arc not limited to, qucsriooing cnlplioyccs ondparricipanrs in said pro -tam and cnrcring anypicinke5 or any site ill which any of the Scrvlecs or activilics funded hu-cunclu- is conducted or in which any of uhc records or SUBILECIPIENI' are kept. Nothing herein shall be construed to require access to any privileged or confidential information as set forth in tedemI or state Iaw- K. Location of Rccords/Rcquhrd Lcnelh of Rccord Kccpin6. All accourning records, rcporu, and evidence pertaining to all costs, expenses and the CDRG FUNDS of SUHRI-CIPIFN I' and all doctunenis related to this Agreement shall he maintained and kept available at SUBRCC.IPIENT'S office or place trf business tier the duration of the Agreement and thereafter for five (5) year:, front the date of final payment under this Ap-cemenl.. Records which rdan; to (a) complaints, claims, adminisnxtivc procecclings or litigation arising out of the performance of this Agrccmcnl, or (b) costs and expenses of this Agreement to which CITY or any other governmental agency takes exception, shall be retained beyond the live (5) years until complete resolution a disposition 0I'such appeals, litigation claims, or execptions. Tn the event SiTT3RFCJPTFNT does not make the above-icferenced documents available within the city of Santa Ana, California, SURRF.CIPIF:N Iagrees to pay all necessary and reasonable expenses inclined by CITY in conducting any audit at the location whnc said records and books Of account aua maintained. L. Comnli:unc with Lsw/Proaram Income. SUBRLCIPIENT aclulowlcdges Thal the funds being provided by C1I Y for said program are received by C'ff Y pursuant to the ACT as amended and that expendiuues of these finds shall be in accordance with the ACT and all perunenL regUlatinnS issued by agencies of the federal government, including, but not limited to, all regulations round at Title '24 of the Mode of Federal Regulations. Prxogr:arn inurrue Inceiced by SUT3RFCTT.NT shall he reulrncd Lo ('TT)' little,, othcrwisc pfovidcd for in Iles Agrcx:mem. SUBR-PAPIENT agrees it) comply fully with all federal, Stale and local laws and court orders applicable to its operation whether or not referred to in this Agreement. M. Debarment. To protect the public interesL and e19Lu'e Lhe integrity of I-ederal progranrR, CITY rrtay only conduct business Willi retiponsible persons and may not make any award or pp -mil any award to any party which is deb.nrcd or Suspend d or is othcrwisc exchrded front or ineligible for participation in Federal assistance programs under Executive Order 12549, "Debinnent and Suspension". See also 24 C'FR 570.609. STTBREC'TPTENT must review and sign Exhibit C.' `Debarment", which is attached hereto and incorporated herein by this reference. SURRI-:01"IF'N I Shall be in good standing, without suspension by the California Secretary of State, Franchise Tax Hoard and huernal Revenue Service - Arty change in the corporate RlatuR or suspension of SIIT3RF.CIPIFNT Shall be reporled inunctimicly to CITY. N. Confidentiality. Without prejudice to any other provisions of this Agreement, STIRRFC'TPTFNT shall. whore applicable, maintain the confidential na[11ro of inhumation provided to it cimrcnling pathcip2nts in neoordancc with the roquircrncnus of flxlcml and sine law. Howcvcr, SUBILEC LNENT shall submit to C11'Y and or HLID or its rcparcscntativcs, all records rcquc�tcd, including audit, examinations, monitoring and verifications of reports submitted by SUBRECIPIENT, costs incurred and ;crviccs rendered hereunder. 0l Tudepend(All Corrnsclor. Ill TRRFCTT'TFNT a]treeS thatthe pcn-fnnnarrer. of Oh IIItalinros hereunder is rendered in its capacity as an lncicpclldcnt contractor and that It is ill no tray an agency of CITY. City Council 5 14 — 8 7/6/2021