FULL AGENDA PACKET 2021-07-06 - Laserfiche WebLink

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EXHIBIT 1 business that meets the Criteria sct berth in section 3(a) of the SntalI Business Act, as amended (15 ll_S.C. 032), and `minority and women'; business enterprise" mean: a business at least fifty-one percent (5 PA) nwrrcit ouid controlled by Tninonly grnup mernba-s or worrlul. Fur [lie purpose of Lhis definition, 11minority group members" are Ah7can-Anlcricans, Spanish-speaking. Spanish surrnamCd oI Spanish - heritage American;, Asian -Americans, and American huliairs. SUI3RFCIPIFNI- may rely on written reprosentations by bu,inessc, regarding their stanu as minority and fanale business enterprises in lieu of an ndopendcnt invesligalfon. 11. CITY'S OBLIGATIONS A. Pat>tnent of funds. On February 25, 2021, the CITY was allocated S5,558,720 for fiscal year 2(121-20')2 from the. United States Department of Ilousing and Urhan Development (`I ILJD") Community Development Block Grant (" (,DB(',") Cntitleniont Program_ Subject to the terms of this AgroCnent, and CtnVinycnt on CfIY rcccivi n;; at leas[ the same amount of CDI36 truly from HCiD tier the 2021-20"_ program year, CII Y agrees to pay to SURRFCIPIF.N"I' when, if and w the extent federal 4nu13 are received it sum not to exceed Five HundraI Forty Five Thousand, Five Hundred Thin} Two Dollars ($545 532) Yor SUBRIiCIPIIiNT'S pertonnance in accordance with the Budget attached hereto as "17xhibit B" during the Lwu-year period of this Agreement. Paymcnrs shall he made Lo SLTRRFC'lT'TF.NT LLn-nugh Lhc Submission of invoices/icirnburscnrenl request;. CITY shall pay such invoices/ieintburwnlent requests within thirty (30) day; atiei receipt thereof provided CITY is saristi d that Such expenses have hecn incurred and klocunienred within the secgic and provisions Of this Agreement and that SURRFCIPII-N'Iis in compliance with the fenny and conditions or this Agecincnl. Failure to provide any of the revµ ircd dOCLI1nCuldtiOn and reporting will cause CITY to withhold all or it portion of it request for reimbursement, or return the entire reimbursement package to STTBRF.C'TPTF,NT, until such documentation and reporting has heen received and approved by CTTY. Doculuenrttion may' include, blur I$ not 11111II'M rp, rrne COpies of invoice3, receipts, eanceled Chocks, hunk statenlenls, credit Card SlaLleiuents, pi-murenient documentation for goods Or services. Linlesheets, payroll Iticor& bcnchl statements, agicciricius, contracts or documentation Coll pCrLallllllg to COAL for SUbcontraclois, and/or other doctunemation supporting and evidencing hoav the C'D13G FUNDS have been expended during the applicable quarter- B. Audit of AccoLnt. ClIY Shall include an audit of the account maintained by SUBRECIPIENT in CITY's annual audit ofall CDB6 FUNDS in accordance with Title 24 of [lie Code of federal Regulations anct other applicable federal laws and regulations_ C. Common Rale: PUrsaallt to 2 CFR 200.328(a), the CITY manage; the day-to-day operations of each gram and subgrant supported activities. CYfY staff has detailed knowledge of the gant program requirements and monitors grant and subgrant supported activities ro assure compliance with Federal requirements. Such monitoring covers each program, function and activity and per1ixniance goat are Itivictvttl periodically, D. Environmental Review- In accordance with 24 CFR 58, the CITY is responsible for unllenaknig environmental review and maintaining environmental review records for each applicable p1UjCCL. F. Performance Monitorine: CI I'Y shall nionitor the pettormance of SUBRECIPIENT against goals and pCtilrniance standards required herein. The SUBRECIPIENT sliall he responsible to acuunpli3h the level, of performance as ser forth in I xhibir A and ivport such nlcasuros quarterly ro nci; (;TTY. Tf ncC STTRRF('TPTFNT CS1111MICS such gOAk will uoI lie rn•:I. the sTTRRFCTPTF.NT ix to conrac:i the CITY, at which time the CITY will determine if any adjustments to the grant award is appropriate. City Council 9 14 — 11 7/6/2021