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UNDERSTANDING OF NEED UNDERSTANDING & SCOPE OF WORK Our proposed scope of work will consist of providing on -call materials testing and inspection services on an as -needed basis. We understand that the testing and inspection services will be required to support various construction projects for street pavement, traffic signals, underground utilities, buildings, bridges and park facility improvements. The scopes of work necessary to successfully complete these construction projects are further detailed herein. RMA Group has developed a highly successfully project approach and strategy working on a variety of on -call projects by using our effective and detailed management system. The design of this system will ensure open and timely communication between the City and its representatives and RMA Group staff. It will expedite the timely response for service requests, RFIs, and change notices and will manage the prompt reporting of all field and laboratory results. Above all, it will deliver a strict cost management practice to complete this project within the City of Santa Ana's budgets. PRE -CONSTRUCTION ACTIVITIES Prior to the project commencing, our Project Manager, Ray Roblero, will review the approved project documents. During this review, he will formulate a quality control approach for staffing inspectors and material testing. Once completed, this plan will be discussed at the pre -construction jobsite meeting with representatives from the City, City's Construction Management Team, and the contractor. Our Project Manager, inspector, and any other necessary key personnel will attend this meeting. It is understood that site inspectors do not have the authority to authorize project document changes. Any proposed changes will be coordinated with the lead inspector or Project Manager. They will communicate the proposed changes to the City's representative. Our staff assigned to this project will have valid identification, insurance, required certifications, transportation to project site, and mobile phone for communication. SERVICES DURING CONSTRUCTION Our firm will provide inspection and material testing services during construction throughout the duration of the project. The tasks are outlined below in subtasks A— D. Subtask A: Our assigned personnel will attend jobsite meetings and coordinate inspections and material testing as requested by City representative. When requested, our Project Manager or lead inspector can assist the City in reviewing the contractor's invoices to verify completed work progress at the end of each month. This will include monitoring and providing supporting documentation for extra work completed by personnel / equipment in support of a change order. On -call inspections services and material testing activities will be completed to ensure the project is constructed in compliance with the project documents and standards, including any project change orders. During this process, inspectors will review and inspect the Contractor's work. Observation of survey layouts, line, elevation, and grade will be included, as requested. Our lead inspectors will monitor for corrective actions by contractor to fix work non -compliant work. During and nearing completion of construction, our inspector will prepare and inspect punch -lists for any corrective actions necessary to ensure all red - lined drawings / plans were incorporated during the construction of the project. Subtask B: The assigned personal (e.g. Project Manager, Field Operations Manager, and Inspectors) will complete daily field inspection reports on electronic forms approved by the City. These reports will be distributed to the project or uploaded into a file share service as -needed. The daily inspection report will document observations and identify work completed by contractor. The lead inspector will complete a monthly progress report of pictures documenting the project's progress. All reports and photos will be uploaded to the City's preferred documentation system. Subtask C: Our Fields Operation Manager, Lead Inspector, and Dispatchers are equipped with mobile phones and can be contacted for emergency situation. Prior to project beginning, these numbers will be provided to the City representative and contractor. As a standard project start up procedure, the lead inspectorwill assist the City with verifying the contractor has up to date health standards and safety program in place, including a COVID-19 safety plan. During the course of this project, if a safety issue is observed, the Lead Inspector will document the observation and notify the Contractor. The Lead Inspector will assist the City in reviewing the Contractor's regulatory RFP NO: 20-111 I MATERIALS TESTING & SPECIAL INSPECTION SERVICES Page 5 I CITY OF SANTA ANA 120-1600-P I SEPTEMBER 30, 2020 i__ RMA Group C.m... D..:.,, M.�NnIe......... ..-...�...-..-:.......-