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Oversight of Federal Funds <br />The seven -member City Council approves grant award agreements, accepts/appropriates grant <br />funds and then delegates receipt and contract execution to the City Manager if delegation is <br />allowed by the grantor agency. <br />The program staff in the City Manager's office are responsible for designating a grant <br />coordinator, in this case the Project Manager, to plan, coordinate, and provide direction <br />regarding management of grant programs and compliance. The Project Manager initiates setup of <br />grant activities in the City's financial system and provide budget allocation file to Finance - <br />Accounting. After Finance completes the setup, approve the setup. The Project Manager submits <br />grantor billings to Finance Department for review to ensure billed amounts match the grant <br />expenditure ledgers. Issuance of billing invoice numbers tracked in the Accounts Receivable <br />system will ensure proper tracking of outstanding billings and payments received. The PM is <br />responsible for monitoring grant expenditures and receipt of revenues. All reported expenditures <br />are reconciled with the general leger as provided by the Finance Department. The PM <br />coordinates on -site grantee monitoring visits and review by the grantor agency during the grant <br />term. <br />Accounting staff in the Finance and Management Services Agency: <br />a. Establish and assign a grant revenue and expenditure account numbers. <br />b. Record grant fiords to the appropriate grant revenue account. <br />