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C. Review invoices for payment and ensure they are coded appropriately to the correct <br />grant program account numbers. <br />d. Obtain Grant Summary Form from Administering Departments and update the City's <br />financial system that identifies grant awards. <br />e. Establish the grant budget by processing an appropriations adjustment submitted by <br />departments, completing setup of grant activities including approval of initial budget <br />allocation, and approving subsequent budget change orders in the City's financial <br />system. <br />f. Prepare and submit the financial reports to the administering department or awarding <br />agency by any deadlines as set forth in grant agreement. <br />g. Draw down grant funds in a timely manner for reimbursable grant funds in <br />accordance with the grant award or agreement and prepare applicable journal entries. <br />h. Monitor grant revenue reimbursements and grant fund cash deficits to ensure billings <br />are submitted timely and grantor payments are current. <br />i. Coordinate the annual Single Audit, provide certain financial documents requested by <br />the auditors, and distribute the Single Audit reports. <br />j. Retain certain financial records for the period of time required by grantor agency. <br />Grant -administering departments maintain internal procedures related to grant management to <br />ensure the segregation of responsibilities are in place to provide an adequate system of checks <br />and balances. Grant Program Managers review and approve payroll information (e.g. timesheets) <br />and major grant related transactions (e.g. payment requests, invoices, etc.) for processing. Each <br />department uses separate project activity numbers to track grant related transactions. Time <br />