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distribution records are maintained for all employees that spend a portion of their time working on a particular grant through time exception sheets. The City of Santa Ana's Finance and Management Services Agency has procedures in place for cash receipts and disbursements including logging receipts properly, endorsed, and deposited in an insured bank account. Bank statements are promptly reconciled monthly to the account records and are reconciled by someone other than the individuals handling cash, disbursements and maintaining accounting records. All disbursements (except for petty cash disbursements under $100) are made by either EFT or pre -numbered checks. Accounts payable review payment requests to ensure that supportive documents (signed agreements, current insurance, purchase orders, invoices, etc. ) are included as part of payment requests. Organizational Description Santa Ana is downtown for the world famous Orange County, California. It is the County Seat, the second -most populous city in Orange County, and home to a vibrant evening scene and arts community. About three-quarters of the City's residents are Latino. Over 1,200 City employees work hard every day to deliver efficient public services in partnership with our community to ensure public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Learn more at www.santa-ana.org. On Aug. 4, 2020, the Santa Ana City Council voted unanimously to allocate $28.6 million in federal money toward a massive effort to provide financial and health assistance to members of the Santa Ana community affected by the pandemic. Santa Ana CARES was an undertaking unlike any by the City before. Within two weeks, the City had launched financial assistance programs for residents, businesses, non -profits and local artists. City staff established COVID-19