AGENDA PACKET_2021-11-02 - Laserfiche WebLink

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TS.660Sjudifz!Xbufs!Jnqspwfnfou!Qspkfdu! Dpotusvdujpo!Nbobhfnfou!'!Jotqfdujpo!Tfswjdft workers, staff, and the public from the transmission Our team will prepare the agenda, chair all of COVID-19 and variants. meetings, and issue subsequent meeting notes. In addition to weekly progress meetings where A crucial task for our Inspector is to verify quantities safety, anticipated work, schedule, and submittals for recommended payment of the contractor’s are discussed, there may be internal meetings monthly pay application. Spreadsheets are used with the City or issue resolution meetings. to track bid items such as the amount of concrete Tailgate, weekly and monthly safety meetings used for each concrete mix design, the amount and third-party coordination meetings will also be of asphalt placed per mix and day, the amount of held. For time-critical materials, we encourage aggregate base placed, etc. This is also used to and conduct readiness meetings between the ensure quality assurance testing frequencies are designer, contractor, and supplier, as-needed, to met in a timely manner. expedite the approval process and avoid multiple Our Contracts Administrator will receive and review re-submittals and the associated loss of time. While we do not want to interfere with the payroll submissions to our inspector’s daily reports contractor’s means and methods of performing to verify consistency. They will generate a list of their work, there are several things that we can all contractors that worked each week and will do to promote a positive attitude towards best practices: or a ‘no work performed’ statement provided. •Remind the contractor of the requirement Our Project Manager will receive, review, and to implement an approved safety program recommend to the City for payment the construction •Participate with the contractor in safety reward lunches quantities and pertinent supporting documentation. •Report unsafe acts or conditions All pay items are documented on Quantity Sheets •Promote the tracking and posting of project (Q Sheets) per Caltrans procedures. Timely safety statistics processing of progress payments represents a We conduct a review of the site to verify all safety measures are in place, and we look beyond the immediate limits of the project to see if an we calculate and forecast to asses if a bid item unintended consequence is a result of the project will exceed 5% of the original bid quantity. If we trained and promote safe practices by pointing City with enough advance notice to take corrective out equipment or situations that are not safe and action or facilitate a change order. It is important praising a safe work approach. Berg will ensure to encourage the contractor to submit timely billing that the contractor is made aware of and follows the most current City, cunty, and CDC Health to avoid delay claims. mandates, such as those designed to protect Cfsh!'!Bttpdjbuft-!Jod/!