Laserfiche WebLink
Agreement for Water Control Panel Building Services <br /> January 18, 2022 <br /> Page 2 <br /> On September 10, 2021 , the Public Works Agency issued Request for Proposals (RFP) <br /> No. 21-100 for control panel building services services. The RFP was advertised on the <br /> City's online bid management and publication system with bids due on October 8, 2021 . <br /> System records indicate 21 vendors were notified and 20 vendors downloaded proposal <br /> files. Four proposals were received and evaluated by a selection committee. Based on <br /> the criteria as outlined in the RFP, three of the proposals received were categorized as <br /> responsive, and their respective scores are as follows: <br /> FIRM LOCATION PROPOSAL SCORE <br /> KDC Systems Los Alamitos 94 <br /> Trimax Brea 84 <br /> Instrument Control Services Ventura 83 <br /> In accordance with the RFP scores, staff recommends entering into agreements with KDC <br /> Systems, Trimax, and Instrument Control Services to provide control panel building <br /> services for the Water Resources Division (Exhibits 1, 2 and 3).The proposals <br /> demonstrated high levels of technical competency and experience performing similar <br /> services. The proposals contained a clear path toward achieving City goals and <br /> objectives, as required by the RFP. <br /> ENVIRONMENTAL IMPACT <br /> There is no environmental impact associated with the action. <br /> FISCAL IMPACT <br /> Funds are budgeted and available for expenditure in the current fiscal year and will be <br /> budgeted in future fiscal years, including the renewal option, based on the needs of the <br /> Water Resources Division. The following is an estimate of expenditures by fiscal year: <br /> Fiscal Accounting Unit Fund Accounting Unit, Amount <br /> Year - Account # Description Account Description <br /> Contract (3-Year Term) <br /> 2021-22 Water Utility Production <br /> (Jan-June) 06017640-62300 Water Fund & Supply, Contract $75,000 <br /> Services-Professional <br /> 2022-23 Water Utility Production <br /> (July-June) 06017640-62300 Water Fund & Supply, Contract $150,000 <br /> Services-Professional <br /> 2023-24 Water Utility Production <br /> (July-June) 06017640-62300 Water Fund & Supply, Contract $150,000 <br /> Services-Professional <br /> City Council 23 — 2 1/18/2022 <br />