Agenda Packet_2022-04-19 - Laserfiche WebLink

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EXHIBIT C - PROPOSAL PROPOSED PROJECT WORK PLAN Our proposed work plan for the Santa Ana Library Renovation project is summarized in the following narrative and graphic schedule. We have not yet had the opportunity to review our proposed approach with the City or the Library and look forward to working with you to tailor this to meet the project's scope, budget, and timeline needs. TASK l: PRE -DESIGN We will kick off the project with a meeting with the Project Management Team (PMT) to confirm project goals and objectives, the work plan and schedule, communications protocols, and the proposed plan for staff, stakeholder, and community engagement. These project controls will be updated and used throughout the project. During the Pre -Design phase we will work with the City and the Library to confirm the alignment of the project scope, program, and budget with staff, stakeholder, and community expectations. Clearly defining these project parameters will be important for scoping and evaluating the feasibility of design options such as the drive-thru window and replacement of outdated building systems. We will review the Library's current program and objectives for materials, seating, technology, and programming as well as the City's and Library's proposed preliminary project program for the building renovation. We will meet with Library staff to review potential program concepts and priorities within the context of community needs, library trends and best practices, and the opportunities presented by the Santa Ana Library building and site. Concurrent with programming, we will assess current site and building conditions to identify opportunities and constraints of current building systems. We will tour the library wittrltyr rdering consultants and Library facili123naiqi0&ance staff, as well 4/19/2022 as review facility drawings, previous site and building assessments, and other available information. LL O W d O U CA N m a w U w U Q O O N