SANTA ANA ELKS LODGE 794 BANQUET FACILITY

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INSURANv L uR FILE WORK NIAY PROCEED UNTIEE NSU{IAI EXPIRES CLERK OF COUNCIL DATE: u) (YASMIA VA4V&x)FA Santa Ana Public Works Agency Employee Retreat N-2022-136 The Client agrees to the following policies below for the event date and time specified on this contract. A deposit is required to guarantee the date and time for all clients utilizing the Santa Ana Elks Lodge 794 Banquet oFacility. A provisional booking of one date can be held for up to 3 days, after at which time the Santa Ana Elks Lodge 794 has full discretion to release the date. t- '-4 The Client is required to make a deposit of $500,00 to secure the booking; of which $250.00 is non-refundable. The Santa Ana Elks Lodge 794 reserves the right to withhold all or part of the initial deposit if any substantial damages are made to the facility or outside property; in addition to additional charges incurred the day of the event. Cancellation Policy: Cancellation within 30 days of your scheduled event will result in the forfeit of 50% of the Client's deposit. Food Policy: All food and beverage arrangements MUST be provided by the Santa Ana Elks Lodge 794 (no outside food/or beverages including Alcohol). Any food provided buffet or sit-down style, not consumed during the event, will not be permitted to leave the premises, per the health code. Meals are served promptly as set forth on the Banquet Event Order. A two (2) hour maximum is allowed for Food Service. Menu & Guests Count: Any menu changes, special requests and guaranteed number of guests must be confirmed 7 days prior to the scheduled event. Absolutely no reductions in the guaranteed guest count will be accepted less than one (1) week prior to the scheduled event. The Santa Ana Elks Lodge 794 reserves the right to substitute any food that may become unavailable in the market or that exceed reasonable market price. And will make the best effort to notify the Client of such substitution(s) if time allows. Bar Service: Santa Ana Elks Lodge 794 offers a full bar service, including cash, tab, and open bar options. Events requesting a cash or tab bar will be assessed a $125.00 per bartender fee. Guests should acknowledge the right of our bartenders to suspend the serving of alcohol to any persons in order to ensure responsible drinking. The Client shall comply with all applicable local and state liquor laws, and further agrees that neither Client or Client's guests will request or serve alcoholic beverages to a minor or any persons who are intoxicated. The Santa Ana Elks Lodge 794 forbids any alcoholic beverages to be brought onto the premises. Decoration: Santa Ana Elks Lodge 794 will provide white table linens, white napkin linens, glassware, plate ware, and silverware for all events. In addition to the use of audio-visual equipment and microphone and podium. The Client will have access to the event venue at least 2 hours prior to the start time of the event to decorate. Should Client need additional time, there will be an additional charge of $150.00 per hour. The Banquet Manager must approve all additional decorations or displays brought onto the premises in advance. The use of confetti, rose petals, birdseed, glitter, feathers, fog, sparklers, pyrotechnics and smoke machines, are strictly prohibited and will result in a loss of initial deposit. Nothing can be stapled or taped to any walls or surfaces. Personal Belongings: Santa Ana Elks Lodge 794 will not be held responsible for the loss or damage of any personal belongings of the Client or guests of Client. Security: Security is required for all events 200+ guests. At a cost to the Client of $250.00.