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formalized by project kick off, and continues through project close out via our coordination. The program will ensure that an acceptable level of quality is achieved and maintained in each design. We are proposing a highly -specialized team of registered professionals with a history of delivering on similar projects. A team with a bench strength unmatched in the industry. Our project manager will be assisted by the principal -in -charge and supported by key personnel. The staff we are committing is organized so that redundant leadership is available in critical aspects of design. Our team offers additional value because it will rigorously analyze a design to provide sustainable cost effective solutions. ADVANCEDESIGN — To effectively incorporate advance innovative designs into projects, it is imperative to select a team that has been properly prepared. Our team approach will explore design from all sides, meet challenges from new angles, and help uncover perspectives that are often overlooked. Our design process is interactive and responsive. It engages all stakeholders relevant to the success of the project. We have assembled the right team! At the proposal stage overall project direction is determined, the strategy for project is specified, and general methodology is developed. Milestones are set with measurable timelines for checking progress on budget and scope completion. After award, our project manager prepares a project specific Work Plan. The Project Work Plan adds detail to the proposal scope of work, identifies the project team assignments and responsibilities, the project budget and schedule, and information regarding design criteria, inputs and constraints for the project. The Plan also specifies the governing design codes, guidelines and CAD standards. Work Breakdown Structure - Huitt-Zollars will develop a Work Breakdown Structure (WBS) that identifies specific tasks needed to accomplish the proposed scope of services. We will determine the level of effort required for each discipline to complete each task under the WBS. This effort is used to establish the proposed compensation for the project and helps overcome potential budget challenges. Detailed Project Schedule — Several characteristics comprise our approach to developing and maintaining a realistic schedule. This starts with participation of the entire project team. It is imperative that the schedule be sensitive to the demands of every discipline and client review periods. A schedule must account for stakeholder considerations and include time contingencies for resolving unforeseen variables. Our PM is assigned the responsibility of developing and tracking the project schedule. Our WBS format allows our PM to review budgets against associated milestones. We require that the PM update the Principal with project progress weekly. This results in a sense of urgency that will benefit each project. Quality project delivery can be impacted by many things. However, there are five areas that will demand our focus. We will design both projects as the City intended to design them. This will be accomplished by listening and clearly understanding your expectations. We will confirm our understanding in our negotiated scope and verify that we are on track by conducting design review meetings on a regular basis from planning through final design. » We will meet with sub -consultants to ensure their scope is complete. » We will design the project in accordance with your schedule. This begins with development of a detailed schedule that includes critical path, agency review times, and milestones. Progress will be reviewed during our design meetings. » We will design a project that is within your budget. We will develop a project budget that includes contingency, probable construction cost, and consultant fees. The probable construction cost will be prepared using current unit prices and submitted for review. » We strive to minimize non -client initiated change orders during construction. Our QA/QC procedure implements a constructability reviewer. It helps us foresee and resolve potential issues before the bidding phase. Our PM will establish the framework and ensure that we capture your expectations for quality prior to publishing our plan. HUITF-ZOLIARS City of Santa On -Call Water Resources Engineering Services RFP No. 22-002 8