SDI PRESENCE, LLC - Laserfiche WebLink

Home Browse Search

Phase 1 — Initiate The purpose of the Initiate phase is to prepare for, and initiate, the project under a well-defined work plan. This stage includes confirming our understanding, as well as the understanding of the stakeholders, regarding the scope of work and the process for accomplishing the overall objectives of the project. PHASES TASKS DELIVERABLES 1.1- Project Sponsor Planning Meeting 1.2- Work Plan Development and Review - Work Plan 1.3- Conduct Project Kickoff Meeting • Kickoff Meeting Presenlatiun TASK DESCRIPTION: SDI will meet with the City's Project Sponsor and other key staff to complete a detailed review the scope of work, project timeline, deliverables, project status methods, project participants (i.e. sponsor, subject matter experts, technical resources, etc.), and other items to ensure a well -planned project. During this meeting, SDI will discuss the tools and templates that will be leveraged. TASK DESCRIPTION SDI will develop a Work Plan that identifies the project approach, methods, tasks, activities, resources, schedule, budget, deliverables, issue and risk management, and major milestones. DELIVERABLE: Work Plan TASK DESCRIPTION: Since the project will have an enterprise -wide impact, it is important to proactively communicate with all impacted staff to ensure a clear understanding of project goals and objectives, roles and responsibilities, approach, tasks, and timeline. The Kickoff Meeting also provides the opportunity to introduce the SDI team to City staff and should involve senior level management and project sponsors to provide introduction of this City-wide endeavor. It is important that all City staff that will be involved in the project, regardless of their role, participates in a project kickoff. DELIVERABLE: Kickoff Meeting Presentation Phase 2 — Requirements During Phase 2, SDI will develop an accurate and clear understanding of the current environment, as this provides the initial baseline from which to begin defining the desired future state of the new ERP system. During this phase it is necessary to identify and prioritize future system features and functions, and to consider potential modifications to current processes through the adoption of best business practices . A key success factor to implementing a best fit solution is having a comprehensive understanding of the City's true needs and requirements.