Agenda Packet_2023-04-04 - Laserfiche WebLink

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2. Proiect Management and Coordination a- Management and oversight of all assigned project activities, including, but not limited to: • contract management and milestone monitoring • ensuring compliance with all applicable rules and regulations • managing budgets • ensuring participation of all regional public safety agencies • regular reporting b. Assisting in the coordination and implementation of the contracting process to include the development of formal solicitations (Invitation for Bids, RFPs, etc.) and drafting of agreements. c. Providing briefings to the UAWG, UASI Steering Committee, OCIAC Fusion Center, ASAUA regional stakeholders within Law, Fre, Emergency Management, and Public Health, and the Santa Police Department executive management team. d. Review of all required programmatic documentation submitted by grant staff and sub - recipients to include project applications, EHP, state agency approvals (including but not limited to Sole Source, Vehicle Approval, Emergency Operation Center approvals, and AircraRM'atercraft Approval), quarterly reports, and project budgets. e- Develop reports and any other relevant documents necessary to complete the services and requirements as set forth in this RFP. If requested, ProjecflFsml Coordinator shall attend all meetings and provide such information that is requested by City personnel for the purpose of monitoring the resulting contract - All materials, documents, data or information obtained from the City data files or any City medium furnished to the contractor in the performance of the awarded contract will at all tones remain the property of the City. Such data or information may not be used or copied for direct or indirect use by the contractor after completion or termination of this contract without the express written consent of the City- Al materials, documents, data or information, including copies, must be returned to the City at the end of the contract term. a. The Project/Fiscal Coordinator is the primary point-0f-contact mall city, state, and federal monitoring visits and audits- b. Preparing all documentation pertaining the requested expenditures and period being reviewed. c. Assisting the internal grant office and city equipment inventory review processes. RFP 22-130ASA UASI Grant Management Services Pape 13 City Council 21 — 19 4/4/2023