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programs such as Word, Excel, Outlook, and Publisher, as well as, the ability to team programs <br />specific to the City of Santa Ma such as financial management and equipment inventory <br />systems in order to perform services as specified in this RFP_ <br />11_ The ProjedlFiscal Coordinator Will remain current on all aspects of their position to include <br />continual training and education. Training required by the city and/or grant Will be funded <br />through the city or grant funds. Training required by the contractor, for the contractor, will be <br />done at their expense. <br />12_ The ProjectfFiscal Coordinator should be prepared to perform the dutiealresponsnalites <br />outlned in this proposal immediately upon appoint-nent <br />13_ The ProjeclfRscal coordinator may also be tasked with management and adndnistatire duties <br />unforeseen at this time, but necessary to fulfill their role. <br />E. RESPONSIBIt1TIESOF PROJECTIFISCAL COORDINATOR <br />The Project Fiseat Coor irator shall be responsible for the following tasks, including, but not <br />limited to, the following tasks: <br />1. Financial Management of the 11ASI Grant Program <br />a. Financial and administrative tasks associated with the management of all ASA 11ASI grant <br />program funding to- ensure cwnpfiance wth applicable federal regulations and the Office <br />of Management and Budget COMB):; <br />b. Overseeing grant application and investment justification process at the regional, state, <br />and federal level; <br />c. Completing all city procedures for accepting and appropriatng t1ASl grant funding within <br />Citys financial management system; <br />d. Completing all budget projections, to include project services and personnel, for every <br />grant program cycle and annual City budget process, <br />e. Preparing and submitting al required performance reports and bi4mnual financial <br />progress updates into the federal grant reporting system.; <br />f. Reconciling all grant programs expenditures and submitting reimbursement requests to <br />the state and local fiduciary agencies; <br />g. Reviewing all submitted invoices and preparing the necessary back-W documentation for <br />submission to the Police Department and City Finance Departments; <br />h. Reviewing al sub4ecipient reimbursement requests submitted by the ASAl1A; and <br />i. Compleiig all necessary dose out procedures to comply with City, state, and federal <br />procedures and requirements. <br />RFP 22-130 ASA UASr Grant Agaaagerrhent Sen7,:ex <br />Page 12 <br />City Council 21 — 18 4/4/2023 <br />