ALTA PLANNING + DESIGN, INC. (2)

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Task 1. Project Management and Administration TASK 1.1 KICKOFF MEETING This meeting offers the project team and City staff the opportunity to clearly outline communication protocols and invoicing requirements, review available data, discuss potential challenges and opportunities, and establish the project schedule and deliverable milestones. TASK 1.2 PROJECT MANAGEMENT AND ADMINISTRATION Throughout a task order, Alta's Contract Manager, Vincelat Hellens, ENV SP, will monitor completion of requirements for invoicing, project updates, and management of project milestones and budget. He will provide City project staff with regular updates on these efforts and can facilitate virtual and safely conducted in -person meetings to allow the team to continuously identify key issues and develop solutions. TASK 1.3 PERMIT AND AGREEMENTS Alta will assist the City's Project Manager in securing permit approvals for construction and preparing application packages, communicating and coordinating with the permitting and approving agencies including all requirements in the construction documents. These agencies, which include but not limited to Orange County Public Works, Orange County Flood Control District, Orange County Transportation Authority, and the City of Santa Ana. TASK 1.4 STAKEHOLDER COORDINATION The Alta Team will lead coordinating and managing all of the different relevant departments within the City of Santa Ana and other local agencies to ensure a successful and smooth project delivery. The project team understands the importance of coordinating with other departments and agencies prior to the start of designs to make certain all parties understand the scope of work to be done for each individual intersection. Other pertinent stakeholders might include residents, transit/ rail agencies, commissions, and local fire or police departments. TASK 1.5 COMMUNITY ENGAGEMENT Our team can offer added benefit to the city by having our internal staff assist with Community Outreach. Alta will support the city's engagement activities, including attendance of up to two (2) Alta staff at one (1) public workshop to reintroduce the project to community stakeholders after the city approves the draft alternatives. The Alta team will also prepare up to six (6) color graphic presentation boards and one (1) handout that illustrates the design concept for use at the public workshop/community outreach meeting; we will include Spanish translation on these materials. This added value to the contract will improve the competitiveness of the city's future grant applications. Task 1 Deliverables: Project Kickoff meeting, Subsequent PDT meetings agendas and minutes, project schedules, quality assurance plan, progress reports, invoices, permits, and outreach materials. Task 2. Preliminary Engineering TASK 2.1 RESEARCH AND UTILITY COORDINATION Alta will research and obtain as -built drawings for a project area. We will collect pertinent infrastructure, drainage, traffic signal, signing and striping, and street improvement plans from the City as well as from County of Orange. Other documents that will be researched and collected include existing storm drain utilities, contours, hydrologic data, soils, transit routes, and historic traffic count data. Research will also include utility coordination with utility purveyors to obtain available records for data needed to avoid design conflicts. The Alta team will lead the utility coordination efforts in accordance with Caltrans Local Assistance and Utility Relocations manual. The Alta team will identify existing utilities in the proposed project area. This includes reviewing publicly available data sources such as Dig -Alert to determine which utilities are operating in the area and obtaining as -built plans and/or inventory maps from each utility owner to identify potential conflicts. This will involve preparing and mailing preliminary and follow-up letters requesting current information on any existing facilities. The "Utility Letter 9 utility letters (to be printed on city letterhead and sign by city) will be sent to the applicable utility companies. This information along with performing site verification and working with the design team will be used in identifying all utility locations. The Alta team will confirm with utility companies that the facilities are located as represented in the project's utility maps. Utilities will be plotted on the project base sheets from the data received, combined with the above ground utility features obtained from the field review. A Utility Matrix will be prepared to verify that all utilities have responded. We will confirm with the utility companies that the facilities are located as represented in the project's utility maps. TASK 2.2 TOPOGRAPHIC SURVEY AND FIELD INVESTIGATION The Alta Team will provide topographic survey, base mapping, and boundary survey needs. This survey will consist of a field topographic survey and cross -sectional survey. The design (topographic) survey will collect field data by performing cross -sections every 50 feet along the roadway and locating topographic features such as lane lines, curb and gutter, curbs, sidewalks, edge of the pavement, curb drains, fences, and walls. All field -surveyed points will be submitted in digital files (including ASCII text file and a digital file format containing points, break Proposal for RFP No. 23-030 On -Call Engineering Services ALTA PLANNING + DESIGN, INC.