Agenda Packet_2023-07-18 - Laserfiche WebLink

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SPECIAL REQUIREMENTS (ATTACHMENT 4) This project utilizes California Department of Transportation (Caltrans) funds and shall therefore comply with all state and federal requirements. The below referenced forms included in Attachment 4 (Additional Provisions) of the Appendix must be completed in their entirety and submitted with your proposal: • LAPM Exhibit 10-H1: Sample Cost Proposal • LAPM Exhibit 10-01: Consultant Proposal DBE Commitment • LAPM Exhibit 10-02: Consultant Contract DBE Commitment Please reference Caltrans Local Assistance Procedure Manual, Consultant Selection, Chapter 10, for further instructions and guidelines pertaining to the completion of these forms: hitps:Hdot.ca. gov/-/media/dot-media/pro grams/local-assistance/documents/lgpm/ch l 0.pdf COMPLIANCE WITH REQUIREMENTS OF FUNDING AGENCY: This agreement is funded with federal grant funds administered by Caltrans. Proposer shall comply with all requirements as they pertain to the use of these funds. Refer to Attachment 4 for Caltrans required forms, including Exhibit 10-H — Sample Cost Proposal in the Appendix of this RFP. DISADVANTAGED BUSINESS ENTERPRISES (DBE) GOAL: The Agency has established a DBE goal for this Contract. Proposers are encouraged to obtain DBE participation for this contract. Refer to Exhibit 10-I — Notice to Proposers DBE Information included in the Appendix of this RFP. Proposers must submit Exhibits 10-01 & 10-02 — Consultant Proposal & Contract DBE Commitment to demonstrate compliance with Agency's DBE goal. CONSULTANT AUDIT & FINANCIAL REVIEW PROCESS: Consultants, including primes and subconsultants, on a proposed Local Public Agency (LPA) contract that at any time uses state or federal -aid highway funds with a dollar value equal to or greater than $1 Million are subject to a FDR of their ICR by the Independent Office of Audits and Investigations (IOAI). IOAI will review the ICR financial documents to either accept or adjust the ICR prior to contract execution using a risk -based approach. The selected Consultants shall reference and complete the Financial Document Review (FDR) Request Form with the respective financial documents necessary for all prime and sub - consultant rates in the Appendix of this RFP. https:Hi2.dot.ca.2ov/-/media/i2-media/documents/fdr/i2 fdr request form.pdf FDR Requirements for A&E Consultant Indirect Cost Rate: • Requirements for total contract amount equal to or greater than $1,000,000. • Prime and all sub-consultant(s) with estimated contract costs of $500,000 and above must provide the documents marked in the above form based on their applicable category. City of Santa Ana RFP 23-020 City Council age - 0 — 21 7/18/2023