Agenda Packet_2023-07-18 - Laserfiche WebLink

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To independently download any of the Caltrans Exhibits required per this RFP, visit: https:Hdot.ca. gov/programs/local-assistance/forms/local-assistance-procedures-manual-forms CITY RESPONSIBILITIES The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein. • Furnish scope of work and provide general direction as needed for the assigned project • Advertise, award, and execution of construction contract • Electronic files (plans, specifications, cost estimate, and City of Santa Ana's CADD Standards) • Facilitate meeting space and coordination and City facilities CONSULTANT RESPONSIBILITIES: • Provide all required insurance as outlined in Attachment 2 of this RFP • Submit renewal of Certificate of Insurance 30 days before expiring • Ensure Certificate of Insurance is current when submitting invoices • Follow City of Santa Ana Invoicing guidelines • Submit Special Requirement forms to meet the federal funding requirements and deadline • Maintain in Procore project folders of various electronic documents throughout construction PAYMENT AND INVOICING: Selected Consultant shall invoice the City based on time and material according to the City's standard invoice template. Tasks and hours shall be clearly identified and all rates must match those included in the approved agreement. City shall retain ten percent (10%) of the invoice amount from each payment until the completed Project has been accepted by the City. Each invoice must include a Consultant Progress Report that contains tasks and activities completed and summary of work in the next month period. Certificate of insurance must be current in order for invoices to be processed. City of Santa Ana RFP 23-020 City Council age 0 — 22 7/18/2023