Agenda Packet_2023-07-18 - Laserfiche WebLink

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Reimbursement for transportation and subsistence costs shall not exceed the rates as specified in the approved Cost Proposal. d. When milestone cost estimates are included in the approved Cost Proposal, Consultant shall obtain prior written approval for a revised milestone cost estimate from City before exceeding such estimate. e. Progress payments will be made monthly based on services provided and actual costs incurred. f. Consultant shall not commence performance of work or services until this Agreement has been approved by City, and notification to proceed has been issued by City. No payment will be made prior to approval or for any work performed prior to approval of this Agreement. j. Consultant will be reimbursed, as promptly as fiscal procedures will permit upon receipt by City of itemized invoices in triplicate. Invoices shall be submitted no later than 45 calendar days after the performance of work for which Consultant is billing. Invoices shall detail the work performed on each milestone. Invoices shall follow the format stipulated for the approved Cost Proposal and shall reference this Agreement number, Agreement expiration date, project title, and Certificate of Insurance expiration date. Credits due to City that include any equipment purchased under the Equipment Purchase provision of this Agreement must be reimbursed by Consultant prior to the expiration or termination of this Agreement. Invoices shall be emailed with addressed to City at the following address: City of Santa Ana, Public Works Agency M-36, 20 Civic Center Plaza, P.O. Box 1988, Santa Ana, CA 92702. k. The period of performance for each Task shall be in accordance with dates specified. No Task will be written which extends beyond the expiration date of this Agreement. 1. The total amount payable by City for an individual Task shall not exceed the amount agreed to in the Task Order, unless authorized by contract amendment. In. If the Consultant fails to satisfactorily complete a deliverable according to the schedule set forth in a Tasks, no payment will be made until the deliverable has been satisfactorily completed. n. Tasks may not be used to amend this Agreement and may not exceed the scope of work under this Agreement. P. Consultant shall submit progress reports in accordance with the Tasks completed. These reports shall be submitted at least once a month. The report should be sufficiently detailed for the City's Project Manager to determine, if Consultant is performing to expectations, or is on schedule; to provide communication of interim City Council 20 — 24 7/18/2023