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12.Task/Deliverable: Regulatory 16.Task/Deliverable: Bid <br />Permitting Documents <br />• Review of all regulatory permits, either already • Provide support during bidding period, <br />approved or currently in review, to ensure including addenda and answering any <br />all permits are met for the Project. It is the questions from bidders, and attend pre -bid job <br />Consultant's responsibility to take over any walk, if required. <br />permits that are currently in review (County • Providing detailed responses to bidder <br />and Army Corps of Engineer). questions prior to advertisement. <br />• Review all required permits and assure all <br />requirements are met. <br />13.Task/Deliverable: Staging <br />Review project phasing/detouring for <br />construction in order to meet the Army Corps <br />of Engineers and Orange County Flood <br />Control District (OCFC) permission to perform <br />work in the riverbed. <br />Review contract documents and clarify before <br />going out to bid for construction. <br />Review contract documents and clarify before <br />going out to bid for construction. <br />14.Task/Deliverable: Material <br />Testing and Inspection <br />Provide recommendations for special material <br />testing and inspection that will be needed <br />during the construction phase. Consultant <br />shall bring on board and set aside a budget for <br />material testing and inspection for the duration <br />of the Project. <br />All material test results will be in accordance <br />with the Contractual Documents and test <br />methods. Failing test will be immediately <br />reported to the Resident Engineer. <br />15.Task/Deliverable: Schedule <br />Provide an updated and reasonable <br />construction schedule. <br />Review detailed CPM schedule developed by <br />SYRUSA. <br />Provide recommendations to City of Santa Ana <br />for a safe completion and ways to save time <br />and money. <br />17.Task/Deliverable: Bid Process <br />Analyze the bids for accuracy, identify <br />the lowest responsive bidder, check for <br />references, and review all bid forms. <br />Thorough review of contractual documents. <br />Addressing changes quickly and resolve at <br />lowest cost. <br />18.Task/Deliverable: Pre - <br />Construction Meeting <br />Prepare agenda and conduct pre -construction <br />"kick-off meeting". Coordinate and invite <br />contractor,all agencies, and utility companies <br />involved in the Project. <br />Identify roles and responsibilities and required <br />documents. <br />19.Task/Deliverable: Federal <br />Funding Compliance <br />• Prepare federally funded project pre -award <br />package using Caltrans Local Assistance <br />Procedures Manual documents and forms. <br />• Strict adherence to the Caltrans LAPM. <br />20.Task/Deliverable: Meetings <br />• Provide and maintain all meeting minutes and <br />notes. <br />• Preparing meeting notes and minutes, with <br />tracking logs, emailed to all participants and <br />stakeholders. <br />• With continuous follow-up. <br />S Y R U ouncil 20 — 141 7/1 8/2023 PAGE 133 <br />