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On -Call Engineering Services RFP No. 23-030 <br />Evaluation of existing conditions <br />Project evaluation and innovation <br />Concept layouts and reports <br />Upon notice to proceed, the <br />appropriate staff will be <br />assigned by project manager <br />Othman Elmezain, P.E. to <br />accomplish the task within <br />the agreed upon timeframe. <br />One of the advantages that <br />our team provides is the <br />ability to assign the right staff <br />to each task. Our team can <br />draw from a multitude of <br />PROJECT APPROACH <br />Prior to NTP <br />u Identify Project Task Order <br />n Scoping Meeting/Coordination <br />with City <br />Task OTderAwarded by City <br />g Prepare Work Plan, Budget, <br />and Schedule <br />Interim site walk and review concept <br />layout of study findings <br />• Response to comments <br />CITY Preliminary Design <br />NTP a Data Collection and Field Survey of Existing Conditions <br />» Civil/Tratfic Plans <br />Utility Coordination <br />City Department Coordination <br />Identity Outside Agency Permits <br />r <br />Construction Documents <br />s Civil/Traffic Plans <br />A Technical Specifications <br />» Opinion of Probable Cost ..t <br />disciplines and resources to ' <br />City Approval <br />complete each assignment — <br />whether the task is relatively <br />Signed Deliverable to <br />minor, requiring only a few City for Bidding Purposes <br />people in a single discipline, or a complicated task requiring numerous people and multiple disciplines. A <br />task manager will be assigned to each task, and he/she will work closely with the project manager to get <br />the project completed on time and on schedule. <br />A sample scope of services —including anticipated tasks necessary for successful completion, <br />deliverables, and suggestions for the City —has been provided in Section 2. Scope of Services and <br />Schedule. <br />Schedule and Cost Control <br />As our client references will confirm, Kimley-Horn has an excellent record of completing projects on <br />schedule and within budget. We have a sophisticated Management Information System (MIS) —including <br />software such as the CostPoint Engineering Accounting system and Microsoft Power BI—that allows our <br />project managers to monitor budgets closely. Using the Project Effort Reports generated twice monthly <br />by our MIS, project managers gain a clear understanding of the project scope early in the process to <br />develop a realistic, well thought-out work plan. Once the work plan is developed with the stakeholders, <br />the project manager communicates to the project team the key milestones and submittal dates — <br />including time for QC reviews —as well as the importance of maintaining the established schedule and <br />budget. This communication, along with teamwork and organization, results in successful projects and <br />satisfied clients. <br />The best approach to keeping a project on schedule is to create a risk register whereby we: <br />1. Track each potential issue <br />2. Define the criticality of each potential issue <br />3. Identify the steps and dates for resolution of each potential issue <br />This approach holds the team accountable and forms the basis for the sequence of steps each team <br />member needs to take to reach resolution and keep the project moving forward. <br />Document Control <br />We utilize a redundant document control system in which both hard and electronic copies of project <br />deliverables and significant project communications are filed and tracked by project number and key <br />words. Our streamlined electronic filing system includes records of meetings and data shared; <br />Kimley»)Horn GMOC77011.2023 13 <br />