Item 17 - Agreement for Design Services for New Outdoor Library at Jerome Park

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2. Scope of Services and Schedule Both alternatives will be accompanied by a high-level cost estimate and both will target the same budget. 4.2 CITY STAFF MEETING #3: SCHEMATIC DESIGN ALTERNATIVES Following a two-week review period, PlaceWorks will facilitate a meeting with City staff to review the Schematic DesignAlternatives and potential changes to the options before presenting them to the public. The project team will also review the materials for the first community event. 4.3 PUBLIC OUTREACH ROUND 1: SCHEMATIC DESIGN ALTERNATIVES PlaceWorks will develop and host and online survey to gather feedback on the Schematic Design Alternatives. The survey will target getting feedback about site features rather than directly voting for one alternative, allowing the final design to be a combination of preferred elements. Following the completion of the survey, PlaceWorks will provide a concise summary of responses and recommendations for moving forward. 4.4 DRAFT DESIGN DEVELOPMENT Based on discussions with City staff and community feedback, the PlaceWorks team will develop a single preferred design option, including a rendered site plan graphic with callouts identifying the project components with a written description, sections showing relationship between park elements, and street level renderings of site features. The package will include graphic design illustrations for the Envisionware kiosk and design plans for the interactive exhibit educating the public on water conservation. The draft plan will be accompanied by a lighting analysis showing the proposed lighting strategy, including preliminary photometrics. The draft plan will also include a preliminary planting plan with hydrozones identified and preliminary water use calculations determined. The design will be accompanied by a draft cost estimate 4.5 STORMWATER ANALYSIS Using the Draft Design Development Plan, BKF will conduct preliminary stormwater calculations and work with the design team to select the appropriate low-impact design (LID) strategies to utilize in the project to effectively manage all stormwater from the project area on-site. If possible, the design will incorporate LID strategies to capture rainwater from the existing parking lot and treat it on-site. BKF will prepare a Preliminary Water Quality Management Plan (PWQMP). In addition to the required treatment of stormwater, the City/County has enacted a policy that any new project must have a zero net affect on the public storm drain system. BKF will perform preliminary water quality calculations (impervious areas, tributary drainage areas, storm outfall flows, BMP sizing, etc.) that are necessary to confirm the preliminary planning design proposed for Design Review. 4.6 CITY STAFF MEETING #4: DRAFT DESIGN DEVELOPMENT Following a two-week review period, PlaceWorks will facilitate a meeting with City staff to review the Draft Design Development package and potential changes to the options before presenting them to the public. The project team will also review the materials for the second community event. 4.7 PUBLIC OUTREACH ROUND 2: PREFERRED CONCEPT PlaceWorks will facilitate a public meeting to present the Preferred Concept illustrated in the Design Development package. At this meeting, the PlaceWorks team will highlight community input received during the first round of engagement and how it influenced the Preferred Concept. PROPOSAL FOR SERVICES | PLACEWORKS 2-3