Item 17 - Agreement for Design Services for New Outdoor Library at Jerome Park

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2. Scope of Services and Schedule It is anticipated that this meeting will be held at a planned City meeting or planned event from a local group. PlaceWorks will present the Schematic Design Alternatives and gather input on community preference. While the structure of the meeting may be adjusted based on the anticipated venue and audience, we anticipate that this meeting could begin “open house” style with informational boards illustrating the design, followed by a short presentation by PlaceWorks, and an opportunity for public comment. Depending on the venue, PlaceWorks can develop materials for youth to participate in decision making. All input will be collected and synthesized into a concise, easy-to-understand summary of input received and will be used in the next design phase. 4.8 REVISED DESIGN DEVELOPMENT (30% DRAWINGS AND COST ESTIMATE) Based on City review comments and public input, the PlaceWorks team will revise the Draft Design Development Plan. This draft will be used in discussions and for preliminary letters of intent with Southern California Edison (SCE) and City of Santa Ana Water Resources Division. The revised Design Development package will include preliminary working drawings to 30% and will be accompanied by a cost estimate. The package will include the following preliminary plan sheets: Title Sheet and Location Map Demolition Plan Water Quality Management Plan (tentative) Grading, Drainage, and Utility Plan Layout Plan Materials Plan Electrical Plan Planting Plan and Hydrozone Irrigation Calculations 4.9 CITY STAFF MEETING #5: PREPARING FOR FINAL DESIGN Following a four-week review period, PlaceWorks will facilitate a City staff meeting to review the 30% drawings and conduct a site walk with to review the drawings in the field and deliberate on areas where there are questions or potential impacts TASK 5. UTILITY COORDINATION 5.1 SOUTHERN CALIFORNIA EDISON (SCE) PBS Engineers will coordinate with SCE early in the design process to determine electrical capacity requirements and service needs. In tandem with the 30% submittal, PBS Engineers will submit a Letter of Intent to begin the process for SCE electrical plan of service and all permits. PBS Engineers will update plans as needed to respond to SCE’s request and will finalize the plan of service and all associated permits as part of this project. It is assumed that the City will pay associated permitting fees. 5.2 CITY OF SANTA ANA WATER RESOURCES BKF will coordinate early in the design process with Water Resources to verify available water pressures and volumes and to determine water service needs and capacity requirements. In tandem with the 30% submittal, BKF will provide additional detail about the project including water needs for the irrigation and potable water features and initiate the Water Resources service plan process. BKF will finalize the plan of service and include it as part of the final construction documents. 2-4 CITY OF SANTA ANA | NEW OUTDOOR LIBRARY AT JEROME PARK DESIGN SERVICES