Item 37 - Construction Management and Inspection Services for Well 32 Rehabilitation

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Section F. scope of Services & Schedule Scope of Services The Butier Team will serve as an extension of City staff to assist in the overall delivery of the Well 32 Rehabilitation Improvements project, including pre -construction tasks, managing construction, and ensuring the work is completed in accordance with the contract documents, project closeout and warranty phase. The Butier Team will report directly to the City's Construction Manager. The proposed Scope of Services and Schedule (provided at the end of this section) includes Butier's understanding of the project management and coordination, project administration, and field inspection needs of the City as related to this contract. We have provided sufficient detail to demonstrate that we grasp the magnitude of the project and are experienced in providing the necessary services. I. Review of Contract Documents The PM will perform a thorough review of the contract documents. The review will include, but not be limited to, the appropriateness of the number of working days allowed, and the appropriateness of the number of liquidated damages and timely coordination with other agencies. If any ambiguities, errors, omissions, or conflicts exist, the PM will advise the City's Construction Manager of the need for document content revision, as appropriate. 2. Bid Analysis The PM will review the submitted bids for responsiveness and completeness, including verifying licensing, insurance, and bonding, and will assist in performing reference checking. The PM will evaluate bids to ensure they are balanced and not front-end "loaded." Upon completion of the bid reviews, Butier will assist the City in determining the apparent responsible and responsive low bidder for the project. The PM will prepare a formal memorandum detailing the bid proposal review and the recommendation for award. 16 3. Pre -Construction Meetings The Butier Team will attend a pre - construction meeting with the public to introduce the CM team and discuss major anticipated construction impacts. In addition, the CM team will attend a pre -construction meeting with the City and project stakeholders to discuss the scope of work, project team, project schedule, contract administration guidelines; contractual roles; and reinforcement of specific requirements for safety, access, and coordination issues for the work. The PM will provide a meeting agenda three (3) days in advance of the meeting and transmit meeting minutes to all attendees within three (3) business days. 4. Construction Schedule / Budget The PM and Senior Scheduler will utilize Oracle Primavera P6 to perform detailed monitoring of the Contractor's master schedule. The PM will establish a cost control system for monitoring and updating project costs and budget. The PM and Senior Scheduler will utilize Primavera P6 to prepare an independent construction cost estimate and construction schedule based on a standard five-day workweek. The cost -loaded CPM schedule will provide the PM with the basis for cash flow projections. The budget will be reviewed with the design team and consultants and submitted to the City for acceptance. The PM will revise the budget as directed by the City. 5. Public Outreach The Butier Team will attend and co -lead a preconstruction meeting with the community. At this meeting we will introduce the Butier team to the community and discuss major anticipated construction impacts. As stated previously, Omar Dandashi. P.E. has managed extensive community outreach efforts for high - profile, politically -sensitive projects, including the City of Santa Ana's South Main Street Corridor Improvements Project.