Item 37 - Construction Management and Inspection Services for Well 32 Rehabilitation

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14. Special Inspection / Testing The PM and Lead Inspector will schedule and coordinate special inspection and material testing with the County of Orange, or other consultants and make recommendations to the City regarding special inspection or testing of work not in compliance with the contract documents. 1. Detailed Project Punch Lists The Butier Team will prepare a project punch list at substantial completion and coordinate the correction of deficiencies by the Contractor. Upon correction of deficiencies, the PM will coordinate and conduct a final walk-through prior to the acceptance of work with the Design Engineer, City's Construction Manager, and other staff as directed. 2. Final Payment Requests Track stop notices until releases are obtained from all outstanding stop notices. Recommend final payment in the form of release of retention to the Contractor in accordance with contract requirements. Verify that the Contractor has made all payments to the subcontractors and vendors and that any stop notices or liens have been released. Verify final documentation has been received and obtain a Conditional Waiver of Lien from the Contractor prior to recommending final payment. 3. Verify Contractor's Project Record Drawings The PM will review the Contractor's project record drawings for completeness. 4. Commissioning & Warranty The Butier Team will be responsible for additional close-out items, including As -Built plans and related documentation, punch list completion, commissioning and warranty requests during the one-year period, scheduling and overseeing the warranty repair, and performing site visits as requested by the City to look at defects of imperfection to determine if it is a warranty issue. City of Santa Ana, Public Works Agency Well 32 Rehabilitation Improvements Construction Management and Inspection Services, RFP No. 22-051 5. O&M Materials The Butier Team will deliver the following to the City: O&M Manuals; the Major Equipment Warranty Expiration Record spreadsheet compiled, reviewed, and approved in writing by the City; and spare parts, equipment, and maintenance materials upon acceptance. 6. Final Report The PM will prepare and submit a final progress report to the City no later than 60 calendar days following the filing of the Notice of Completion. The report will include a complete overview of the contract, Contractor's performance, accomplishments, preliminary and final project costs, cash flows, schedules, and recommendations for alleviating problems experienced on the project. 7. Turn Over All Documents and Files The Butier Team will furnish all contract documents, as -built records, and final reports to the City's CM within 60 calendar days following filing of the Notice of Completion. The files will also be scanned and provided to the City in electronic format. 8. Construction Management Software The Butier Team utilizes Procore to organize, manage, and control project documentation. The advantages of Procore include unlimited users, unlimited storage, 24/7 visibility into project status, and a centralized, comprehensive platform to manage vital project data. All parties involved have access to the system, and each user can access the program via a web browser on their computer or mobile device using secure log -in information. Additionally, Procore can be configured to display the latest Primavera P6 construction project schedule and weather information, both current and forecast. We are currently using this cloud - based construction project management solution on the City of Santa Ana's South Main Corridor Improvements Project and the San Lorenzo Sewer Lift Station Project. 19 F. SCOPE OF SERVICES & SCHEDULE