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�, ORANGE COUNTY� CONSERVATION CORPS <br />Services ans.t Items !!\llis tl1an $50Q; <br />Comparisons of prices, quality, and features can be made by visit, telephone, or by consulting advertisements and catalogues (including the Internet). All purchases must be.made within budget guidelines. Written authorization (purchase request approval) and sales receipt <br />confirming payment must be kept on file. <br />SoNlces and lten,s (Including prepaid cards) costing less !lwm $500 (routine purchases): <br />a)A. designated staff member shall identify two or three vendors who offer discount orcompetitively priced supplies. Staff shall routinely "shop" those vendors, looking for thebest overall price on each order -though not necessarily on .in item-by-item basis.Recommended once each year, the staff shall determine which two or three vendors in <br />the area offer the most competitive prices.b)Nothing in the paragraph above shall prevent staff from taking advantage of lower pricesfrom other vendors whenever better prices are available. <br />c)When possible, staff shall attempt to negotiate discounts for large volume purchases,and should inquire about discounts for paying cash.d)All purchases must be made within budget guidelines·. Written authorization and salesreceipt confirming payment must be kept on file. <br />Services and items illJCluding prepalc;J cards\ costing m2re than $500 {infrequent purcbases); <br />a)A designated staff member shall obtain written quotes, interviewing, screening oradvertisements from three vendors whenever possible. Notation of the process shouldbe documented. Purchase decisions shall be made on the basis of the mostadvantageous purchase for OCCC, based on the above priorities.b)Nothing in the paragraph above shall prevent staff from taking advantage of lower prices <br />from other vendors whenever better prices are available.c)When possible, staff shall attempt to negotiate discounts for large volume purchases,and should inquire about discounts for paying cash. <br />d)All purchases must be made within budget guidelines. Written authorization and salesreceipt confirming payment must be kept on file. <br />Sole Source Procurement <br />The use of a sole source supplier is discourage d, and requires authorization of the Chief Financial Officer or Chief Executive Officer. Requests for sole source 'procurement must include <br />the reason for the lack of competitive information and justification for the selection. <br />C.Authorization <br />a)Staff Authorization: The Chief Executive Officer may, at his or her discretion, give one ormore staff members purchase authority for purchases.b)Funds for all purchases must appear in the current board-approved budget. <br />D.Unauthorized Purchases 2 Exhibit 2