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Exhibit A <br />Section 4 -- Preliminary Project Approach and Timeline <br />Having served several different Commissions and City Councils in a similar capacity, the team is <br />poised to approach this project with a determined structure and timeline that fully develops all of <br />the City's abilities and opportunities to maximize public input, while delivering the expert <br />guidance, technical reports, and tasks necessary to complete the City Council and/or Commission's <br />work in a non -partisan and transparent manner. Depending on how the City structures the process, <br />this timeline is subject to modification between the start of the contract and the deadline of April <br />17, 2022 (AB 849) for the Mayor and Council to finalize a plan. General objectives include: <br />• Collaborating, working with, and taking direction from the Mayor and City Council <br />develop a plan of action that is structured and meets the objectives, criteria, and timeline <br />developed and adopted by the City, in coordination with the Clerk of the Council Office <br />and City staff. <br />• Providing the entire spectrum of technical and geographic possibilities and options to the <br />City within the legal parameters of redistricting. <br />• Maintaining flexibility, efficiency and nimbleness to ensure all deadlines are met <br />consistently and within budget. <br />• Continuous and open lines of communication with the Clerk of the Council Office, City <br />staff, the Mayor and City Council, and members of the public (at the direction of the City). <br />This can be achieved by email, phone, virtual online meeting, or in -person (as needed or <br />allowable under state and local health guidance). <br />Below is a standard methodology for the City process that serves as a baseline of the many steps <br />necessary to complete the City's work. Given that the 2020 Census PL 94-171 data was released <br />on August 12, 2021, our consistently excellent work product and ability to complete this task (April <br />17, 2022 as required by AB 849) with plenty of time for the Orange County Registrar of Voters to <br />begin the redrawing of voter precinct boundaries prior to the November 2022 Municipal Election <br />will be essential for the City to satisfy its legal requirements. The official Census data set for use <br />by the City of Santa Ana from the State of California is anticipated to be released no later than 30 <br />days after the release of the 2020 Census PL 94-171 data, allowing the City to begin looking at <br />draft maps in October 2021. This data will include the reallocated prison population data to the <br />inmate's point of origin as of April 1, 2020 as required by state law (AB 420 and AB 849) to be <br />included in the redistricting process. <br />1. Work with the Clerk of the Council Office and City staff to finalize and gain staff <br />approval of consultant -developed training materials and presentation on redistricting. <br />2. Work with the Clerk of the Council, and City staff to identify all scope of work written <br />tasks that shall be translated into Spanish, Chinese, and any other languages (e.g. <br />Vietnamese, etc.) as needed. All written translation will be conducted by the City. All <br />materials that require translation shall be submitted to City staff or the requisite vendor at <br />least seven working days in advance of publication. <br />21 <br />