Item 32 - Redistricting Process for Ward Boundaries

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Section 4 - Preliminary Project Approach and Timeline (cont.) 3. Create a user-friendly digital interface that allows the Mayor, City Council, and members of the public to draw their own district boundaries. The program will also guide the user in complying with all applicable laws and requirements to the extent practicable. 4. Work with the Clerk of the Council Office and City staff to finalize and gain staff approval of the digital interface for public distribution and made available as a link on the City's website. S. Work with the Clerk of the Council Office and City staff to finalize and gain approval of public training workshop materials and presentation of the digital interface. First Council Meeting (September 21") — Train the Mayor and City Council during a regular meeting on the redistricting process, federal Voting Rights Act, California Voting Rights Act, California Fair Maps Act, and all other applicable state and federal election laws. Present digital interface and public workshop presentation to the Mayor and City Council. 7. Conduct outreach for four public input workshops to the public on redistricting and the digital interface in an objective, non -partisan informational manner. Verbal translation for outreach materials will be provided by the City as required by state law. (continued until the final workshop). Upon receipt of the 2020 Census and PL 94-171 data, work with the Clerk of the Council Office and City staff to finalize and provide data summary and geographic files in standard map and data formats (e.g. Maptitude, Mapinfo, ArcGIS, .DBF, etc.) for public distribution with downloadable files available on the City's website. 9. Analyze whether the 2020 Census data requires modifications to the Council Ward districts and report the findings to the Clerk of the Council Office and City staff. 10. Work with the Clerk of the Council Office and City staff to finalize and gain staff approval of consultant -developed 2020 Census materials and presentation. 11. Conduct outreach for one public input hearing to the public on redistricting in an objective, non -partisan informational manner. Verbal translation for outreach materials will be provided by the City as required by state law. October 2021 12. Second Council Meeting (October 5th) - Present 2020 Census findings to the Mayor and City Council during a regular meeting, including redistricting process updates. 13. Evaluate draft maps prepared by the public to determine whether they are population balanced and satisfy the requirements of the Voting Rights Acts and share findings with the Clerk of the Council Office and City staff. 14. Work with the Cleric of the Council Office and City staff to finalize and gain staff approval of a written summary of all public input submitted at the training workshops, 22